Office Manager

4 weeks ago

Macclesfield, Cheshire East, United Kingdom The Fermain Academy Full time

Purpose of the Role:

To establish and provide a comprehensive and effective administration and office support to the school, being responsible for the day to day running of the school office and site functions including but not limited to, finance, HR, admin and premises.

The postholder will be expected to provide the main point of contact for parents and visitors, ensuring communication channels are effective.

Duties and Responsibilities:

Administration:

· To manage the school's administrative systems in line with Trust policy and guidelines

· To establish and manage systems and procedures for all the administrative needs of the school e.g. letters, e mails out to parents within agreed deadlines, brought forward and filing systems, etc.

· To manage and update the school's calendar, organise and schedule meetings, book courses, arrange travel and book accommodation

· To receive and welcome visitors and parents/carers in a professional manner and providing refreshments as required

· To receive the school's incoming telephone calls, respond to queries and provide general information about the school as appropriate. Ensure an appropriate system is in place to efficiently deal with requests/ take messages

· To co-ordinate the collection, entry and extraction of data required to complete statutory returns by the timescales set by DFE/EFA

· To monitor the use of the school's stationery and equipment.

· To remain conversant with the Head Teacher's workload on an ongoing basis, whilst actively supporting the Head Teacher in discharging day-to-day school matters and queries. This will involve undertaking roles and tasks (with minimal supervision) that require an in-depth understanding of methods, systems and processes over a range of procedures. Additionally, to undertake drafting of detailed reports, information and related correspondence as required on behalf of the Head Teacher

· To provide mentoring support, key training and direct/manage workload of any other administrative staff.

· To manage and update on a regular basis relevant content of the school website

Attendance:

· Manage school entry system for staff, printing reports as requested by HT/ Governors and identifying any issues which arise

· To update the school MIS system with pupil attendance information on a daily basis

· To make absence calls, monitor children's absence and ensure reasons are received for any unknown absences or they are reported to the Headteacher

· To establish and maintain a record keeping system to record all late arrivals/ departures of children during the school day

· to maintain the attendance of all school staff and enter all absence on the MIS system.

Admissions:

· Co-ordinate all areas related to admissions and primary/secondary transfer processes

· Ensure the school's admissions system is maintained and kept updated

· Ensure all on-going admissions are chased and completed

· To develop and supervise the maintenance and accuracy of manual and computerised records including via the school MIS (sometimes initiating and implementing change) and support efficient school management

Financial Management and Accounting:

· To source and order goods and services at 'best value' and in line with delegated authority. Seek approval where the purchase is in excess of this delegated authority

· Enter purchase orders onto the financial information system

· Log and record all delivery notes and link them to the approved order in line with the agreed procedure

· Manage the process for payment of all original approved purchase invoices

· Keep detailed records and logs and manage a system for voluntary contributions from parents – liaise with Trust Director of Business to ensure correct accounting entries are observed

· Keep detailed records and logs and manage a system for dinner money payments where appropriate. Liaise with the Catering provider over the number of meals to be provided and manage the collection of any outstanding debt due from parents/carers in line with the debt management policy

· Assist, and lead where appropriately, with the implementation and management of the cashless income system including setting up parents, reconcile accounts and payments

· To manage approved expenses claims from staff for payment according to the agreed procedure

· To support the Trust and Headteacher with bids for funding to secure additional funding for the school

· Ensure gas/electricity/water meters are maintained and read at monthly intervals

· To assist the Headteacher, Director of Finance and other YES Trust staff with budget monitoring

· Ensure community lettings are agreed and invoiced in a timely manner and debts are chased up in line with the Trust's policy

HR

· Maintain and manage the school's Single Central Record

· Manage the personnel function for the school including pre-employment checks for new staff and issuing contracts for employment.

· Manage staff absences ensuring all absences are recorded, all certification forms are completed, return to work meetings are conducted and the Headteacher is informed of any staff reaching trigger points.

· Provide termly absence return to the Trust

· Maintain confidential staff records and ensure that staff records are kept up to date and ready for inspection by Ofsted/Safeguarding.

· To assist where appropriate, the monthly payroll update by adding new staff, removing leaving staff, listing contract variations and overtime for authorisation by the Headteacher – working with the Trust HR function

· Manage recruitment and administration concerning appraisals, and training of all support staff reporting to this post.

· Provide advice to the Headteacher and coordinate advice from Trust HR specialists.

Safeguarding:

· Manage and co-ordinate the updating of the single central register on at least a weekly basis.

· Manage DSB checks/Barring Lists/ entitlement to work checks

· Keep a record of all relevant documents/ CPD certificates etc. and upload onto MIS and SCR where appropriate

· Devise and maintain a system/procedure for visitors to the school

Health and Safety:

· Be aware of and comply with policies and procedures relating to safeguarding; health and safety; confidentiality; and data protection and report all concerns to an appropriate person.

· Line manage the Site Manager and ensure all aspects of H&S and compliance are adhered to.

· Make sure school security and health and safety policies are in place and followed

· Oversee the completion of all risk assessments both premises and HR based

· Manage any 'reasonable adjustments' under Equality Act 2010 needed for staff or pupils

· Complete regular H&S walk and produce a report for H&S meeting

  • Experienced Culinary Professional

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Salesian Provincial Office Full time

    Job OverviewLocation: Not specifiedSalary: Competitive hourly rateContract Type: PermanentPosition Type: Full Time (30+ hours)Are you passionate about creating wholesome meals in a supportive environment?If you are, the Salesian Provincial Office offers an excellent opportunity. We operate a Youth Retreat Centre that provides both residential and day...

  • Experienced Culinary Professional

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Salesian Provincial Office Full time

    Job OverviewLocation: Not specifiedSalary: £13.00-£13.52 per hourContract Type: PermanentPosition Type: Full Time (30+ hours)Are you interested in a fulfilling career in culinary arts, focused on preparing wholesome meals in a supportive environment?If you are, the Salesian Provincial Office offers an ideal setting. We are dedicated to providing enriching...

  • Culinary Specialist

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Salesian Provincial Office Full time

    Job OverviewLocation: Not specifiedSalary: £13.00-£13.52 per hourContract Type: PermanentPosition Type: Full Time (30+ hours)Are you passionate about creating nutritious meals in a supportive and welcoming environment?If you are, the Salesian Provincial Office could be the ideal workplace for you. We are dedicated to providing enriching experiences for...

  • Experienced Culinary Professional

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Salesian Provincial Office Full time

    Job OverviewLocation: Bollington, SK10Salary: £13.00-£13.52 per hourContract Type: PermanentPosition Type: Full Time (30+ hours)Are you enthusiastic about creating wholesome meals in a supportive and friendly atmosphere?If your answer is yes, then the Salesian Provincial Office could be the ideal workplace for you. We operate a Catholic Youth Retreat...

  • Experienced Culinary Professional

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Salesian Provincial Office Full time

    Job OverviewLocation: Bollington, SK10Salary: £13.00-£13.52 per hourContract Type: PermanentPosition Type: Full Time (30+ hours)Are you interested in a culinary career focused on preparing wholesome meals in a supportive and friendly atmosphere?If this resonates with you, the Salesian Provincial Office could be your ideal workplace. We operate a Catholic...

  • Office Coordinator

    8 hours ago

    Macclesfield, Cheshire East, United Kingdom Jobwise Ltd Full time

    We are currently recruiting for an administrative professional to join our team at Jobwise Ltd, a well-established employment agency based in the UK. The role will involve acting as the first point of contact for all clients and visitors to our office, as well as providing general administrative support.About the Role:Providing exceptional customer service...

  • Interim Office Coordinator

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Career Makers Full time £25,000

    Career Makers is seeking an Interim Office Coordinator to manage our daily administrative functions and ensure the efficient operation of our office environment. This position encompasses a blend of administrative, financial, and client service duties.Financial Oversight: Handle and oversee billing processes for both incoming and outgoing payments Keep...

  • Experienced Culinary Professional

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Salesian Provincial Office Full time

    Position OverviewLocation: Not specifiedSalary: Competitive hourly rateContract Type: PermanentPosition Type: Full Time (30+ hours)Are you passionate about preparing wholesome meals in a supportive environment?If you are, then this opportunity is for you. Our organization is a renowned retreat center dedicated to providing enriching experiences for...

  • Office Coordinator

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Cheshire and Wirral Partnership NHS Foundation Trust Full time

    Position Overview We are seeking a dedicated and proactive individual to join our team as an Office Coordinator within the Community Mental Health Team. The ideal candidate will demonstrate a strong commitment to teamwork and innovative approaches to delivering exceptional administrative services. This role involves working in a dynamic office setting...

  • Domestic Abuse and Safeguarding Officer

    4 weeks ago

    Macclesfield, Cheshire East, United Kingdom IRIS -Networx Services Full time

    Domestic Abuse and Safeguarding Officer Macclesfield £31,000 per annum Hours: Full-time, 37 hours per week (permanent) Our client is a Housing Trust in Macclesfield with over 5000 properties across East Cheshire and the surrounding areas. They are passionate about what they do in providing high quality homes and investing in their communities to improve...

  • Cleaning Operations Manager

    5 days ago

    Macclesfield, Cheshire East, United Kingdom Connect With Ltd Full time

    Job Title: Cleaning Operations ManagerJob Summary:We are seeking an experienced Cleaning Operations Manager to join our team at Connect With Ltd. As a key member of our management team, you will be responsible for delivering exceptional service to our clients in the commercial office and healthcare sectors.Main Responsibilities:Take direct responsibility for...

  • Document Management Specialist

    1 week ago

    Macclesfield, Cheshire East, United Kingdom Belcan Full time

    Belcan is seeking a Document Controller to join our team! In this role, you will play a vital part in ensuring the smooth operation of Facilities Management (FM) by managing and maintaining critical asset information. You'll leverage your expertise in Electronic Document Management Systems (EDMS) and databases to deliver efficient solutions and collaborate...

  • Insolvency Case Manager

    5 days ago

    Macclesfield, Cheshire East, United Kingdom Hays Specialist Recruitment Limited Full time

    About the Role:Hays Specialist Recruitment Limited is seeking an experienced Insolvency Administrator to join their team in a boutique insolvency business based in South Manchester. This is an exciting opportunity for a skilled professional to enhance their skill set in a dynamic and established company.Key Responsibilities:Manage and handle insolvency cases...

  • Facilities Operations Manager

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Connect With Limited Full time £35,000

    Facilities Operations Manager - Join Connect With Limited as a Facilities Operations Manager, overseeing a diverse portfolio of clients across various sectors. This role requires a proactive leader to manage both client relationships and team performance, ensuring exceptional service delivery through effective communication and innovative solutions. The...

  • Medical Office Coordinator

    10 hours ago

    Macclesfield, Cheshire East, United Kingdom Nicholson Jones Sutton Solicitors Careers Full time

    Job PurposeNicholson Jones Sutton Solicitors Careers is committed to delivering exceptional service to our clients. As a Medical Administration Assistant, you will play a vital role in supporting our team to achieve this goal.Key ResponsibilitiesService Level ManagementEnsure that all Service Level Agreements with panel solicitors and experts are fully...

  • Identity and Access Management Specialist

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Royal London Group Full time

    Job Title: Identity and Access Management SpecialistContract Type: PermanentLocation: Remote/HybridWorking style: Hybrid 50% home/office based Royal London Group is enhancing its Security and Resilience team within the CISO office as part of our ongoing commitment to improving our security posture. We are looking for a dedicated Identity and Access...

  • Identity and Access Management Specialist

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Royal London Group Full time

    Job Title: Identity and Access Management SpecialistContract Type: PermanentLocation: Remote/HybridWorking style: Hybrid 50% home/office based We are enhancing our Security and Resilience team within the CISO office. Our ongoing commitment to improvement has led us to seek additional talent to bolster our capabilities. These new positions will empower us to...

  • Access Management Solutions Engineer

    3 weeks ago

    Macclesfield, Cheshire East, United Kingdom Royal London Full time

    Job Title: Identity Governance Specialist Contract Type: Permanent Location: Remote/Hybrid Working style: Hybrid 50% home/office based We are enhancing our Security and Resilience team within the CISO office. As we continue our journey of improvement, we are looking to grow our team. These new positions will empower us to implement our...

  • Warehouse Operations Manager

    5 days ago

    Macclesfield, Cheshire East, United Kingdom Cast UK Limited Full time

    Job SummaryCast UK Limited is seeking a highly skilled and experienced Warehouse Operations Manager to join their team. As a key member of the distribution business, this role will be responsible for leading and inspiring a team to deliver exceptional service in a fast-paced distribution environment.Key ResponsibilitiesTeam LeadershipLead, empower, and...

  • Senior Project Manager

    4 weeks ago

    Macclesfield, Cheshire East, United Kingdom Royal London Mutual Insurance Society Full time

    Job Title: Senior Project Manager - Finance Systems Contract Type: PermanentLocation: Alderley Edge or EdinburghWorking style: Hybrid 50% home/office basedClosing date: 20th August 2024As Senior Project Manager youwill be required to deliver change to our Accounting and Actuarial systems to support achievement of the Group strategy, effectively and...