Publishing coordinator, Michael Joseph

3 weeks ago

London, Greater London, United Kingdom Penguin Random House Full time

Closing date: 1st September 2024

Salary: £27,500 per annum plus benefits

Are you proactive and project-focused? Are you looking to flex your administrative skills in a highly creative environment? If so, we have an exciting opportunity for you to join Penguin Michael Joseph as publishing coordinator.

We're the UK's largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you'll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.

Penguin Michael Joseph is a leading commercial fiction and non-fiction imprint of Penguin Random House, publishing best-selling titles across an array of genres such as crime and thriller, romance, cookery, memoir and lifestyle. Our authors include household names like Marian Keyes, Jojo Moyes, Dawn French, Nadiya Hussain, Jamie Oliver and Stephen Fry.

In this role, you'll mainly provide PA and administrative support to one of Penguin Michael Joseph's Publishing Directors. This role doesn't work directly with the books, but you'll take administrative responsibility for ensuring the smooth running of the work being done in the division.

This is a critical role for the team so we're looking for someone who is exceptionally organised and who enjoys managing projects; someone who cares about building great working relationships and helping the team track its progress on activities, ensuring work is on time and continually moving forwards. To be successful in this role, you'll need to enjoy the admin work and have a desire to proactively support the team around you, taking the initiative to improve things at every opportunity.

What you'll do

Managing the Publishing Director's complex diary, exercising judgement and initiative over the timing and requirements for appointmentsPreparing and organising notes, schedules, and travel arrangements for the Publishing Director's meetings, and establishing a routine for organising these tasksManaging departmental focused activities, such as circulating agendas, taking minutes, and organising and sending reminders for copy/wording to be updatedTracking the progress of work within the team to ensure things are running smoothlyUpdating systems, recording responses to book submissions, processing expenses and booking external lunches and meetingsLiaising with freelance editors and authors as required to shepherd manuscripts into productionManaging the publication critical path of books within the divisionPlus, much more What you'll bringExceptional organisational and time management skillsA clear and methodical approach to project managementExcellent communication and relationship building skillsThe ability to multitask and handle competing priorities, as well as the ability to pivot in a fast-changing environmentA curiosity for the work being done at Penguin Michael Joseph Disability Confident Scheme

If you have opted into our disability confident scheme below is the minimum criteria you must meet to be considered for our interview scheme. Please note, there may be occasions where the volume of applicants means we can't take all eligible candidates to interview.

Minimum criteriaDemonstrable interest in administration and Michael Joseph

Proven written ability showcased through your applicationExperience/ Knowledge of MS Office Excel/Word/ OutlookDemonstrable understanding of managing multiple stakeholders at varying senioritiesDemonstrable communication skills To applyPlease apply with your CV and Cover Letter by 23:59 on Sunday 1st September. As part of your cover letter, please don't forget to tell us why you're interested in this role and why you'd like to join Penguin Michael Joseph. Applications without a tailored cover letter will not be accepted.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please state in your application that you found this role through Creative Access.

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