Rota Administrator

2 weeks ago

Inverness, Highland, United Kingdom NHS Scotland Full time

NHS Highland is one of 14 territorial health boards in NHS Scotland

We employ over 10,700 people, making us one of the biggest employers in the area. As an organisation, we make a very significant contribution to the local economy. Our staff are also important members of our communities. Our greatest asset is our workforce, and the way we go about our work comes from the values and behaviours we demonstrate on a daily basis. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

This post will be working within the General Surgery (Colorectal and Upper GI) & Orthopaedic departments in Raigmore Hospital, Inverness. Raigmore Hospital is the district general hospital serving the population of the Highlands and provides acute health services.

The Rota Administrator has immediate responsibility for the management of the consultant and doctor in training rota; where there are gaps either scheduled or unscheduled, these must be managed proactively. The post holder must ensure that the rota is covered and take necessary action (sometimes in the absence of the Service Manager) to ensure safety. Decisions include rearranging consultant and doctor in training shift patterns, or instructing locums in regard to their working shift patterns.

The post holder will provide a day to day administrative role in the production and maintenance of the Monthly Medical staff on-call Rotas for General Surgery and Trauma & Orthopaedics – consultant and doctors in training rotas. In this respect the post holder will be required to liaise with all members of the clinical team and the Clinical Service Manager.

The post holder will act as the focal point of contact for Medical staff in relation to on-call Rota service enquiries. The post holder will also be a focal point for the provision of help and advice to staff members, patients and professionals in relation to service enquiries and rota management.

The post holder will be responsible for the accurate and timely inputting into the DRS rota system and E rostering system.

To work with the designated Associate Medical Dean and oversee the coordination of undergraduate placements to support the department and achieve all quality metrics for education delivery.

You must have a minimum HNC or HND in Office Adminstration or equivalent experience.

Please note we are unable to offer visa sponsorship for this post.

Informal Contact: Meghan Mackenzie – Administration Team Manager, General Surgery and Vascular –

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

ADDITIONAL INFORMATION FOR CANDIDATES

  • You should apply for this post by completing the application process on Jobtrain.
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  • Posts close at midnight on the indicated date
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  • Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Highland

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

Care and compassion Dignity and respect Openness, honesty and responsibility Quality and teamwork

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

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