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Purchase Ledger Administrator

3 months ago

Westhill, Aberdeenshire, United Kingdom CHAP Group Full time

The Purchase Ledger Administrator is responsible for ensuring accuracy of coding and processing of purchase ledger invoices, resolution of queries and timely payment to all creditors.


Main tasks:

  • Check and process delivery notes on a timely basis for all Chap companies and divisions.
  • To check, code and process supplier invoices for work carried out by Chap Group.
  • To check, code and process plant hire invoices in collaboration with Plant dept.
  • Resolve any queries with internal commercial and operational teams, or external parties.
  • Prepare suggested payments list in line with accounting timetable for purchase and subcontract ledgers.
  • Carry out statement reconciliations on timely basis.
  • Produce, check and send out selfbilled remittance advices for subcontractors.
  • Carry out Subcontract Verification procedures.
  • Assist with maintenance of Subcontract Database.
  • Processing Stores GRNs (Goods Received Notes).
  • Assisting with customer queries.
  • Petty Cash reconciliation.

Essential Criteria:

  • Demonstrate excellent keyboard, literacy and numeracy skills.
  • Demonstrate ability to communicate effectively, in spoken and written English.
  • Demonstrate accuracy when recording transactions electronically and paper based.
  • Demonstrate excellent time management and prioritisation skills.
  • Collaborative team worker.
  • Computer Literacy
- including proficiency in the use of Microsoft Office and an accounting package.

  • Demonstrate understanding of the nature of confidentiality at work.

Desirable Criteria:

  • Significant previous experience in accounting ledger experience.
  • Well organised, motivated, flexible and enthusiastic.
  • Ability to work on own initiative.
  • Ability to produce high quality work and to work under pressure.
  • Ability to learn quickly and to assimilate complex information.

Schedule:

  • Monday to Friday

Work Location:
In person