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Travel Services Administrator

2 months ago

Westhill, Aberdeenshire, United Kingdom aaa consulting Full time
Role Overview

The Travel Coordinator at aaa consulting plays a crucial role in managing travel arrangements for employees. This position requires collaboration with travel suppliers to ensure efficient and cost-effective travel solutions.

Key Responsibilities
  • Travel Arrangement: Collaborate with the client's travel suppliers to identify and book economical travel options, including flights, accommodations, and transportation.
  • Purchase Order Management: Ensure all travel and accommodation bookings are accompanied by approved purchase orders.
  • Travel Advisory: Provide guidance to employees regarding travel policies, visa regulations, and necessary documentation.
  • Itinerary Preparation: Create and distribute comprehensive travel itineraries that encompass flight details, hotel bookings, car rentals, and meeting schedules.
  • Accuracy Assurance: Verify that all travel arrangements are precise, complete, and tailored to the traveller's preferences.
  • Compliance Management: Ensure travellers meet all travel prerequisites, including visa clearances and vaccination requirements, in coordination with immigration advisors.
  • Invoice Reconciliation: Manage and track invoices to ensure adherence to company policies and budget constraints.
  • Issue Resolution: Assist employees in addressing travel-related challenges, such as flight cancellations or lost luggage.
  • Profile Maintenance: Maintain and update employee travel profiles in collaboration with travel suppliers, ensuring safety and efficiency.