Partnerships Production Coordinator

2 months ago

London, United Kingdom Endeavor Full time

Who We Are:

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.

Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture. In September 2021 Frieze launched a new initiative at No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London, and in 2023 Frieze acquired two additional art fairs in the USA – EXPO Chicago and The Armory Show.

Frieze is part of the IMG network. IMG is a global leader in sports, fashion, events, and media and is a subsidiary of Endeavor, a global entertainment, sports and content company.

About the Frieze Production Department

The Production team are responsible for delivering all physical elements of the fairs and ensuring it’s safe, timely and successful delivery. This team is an operational one, based in London, made up of two distinct subsets, with a Head of Department for each:

Exhibitor Production – focuses on all production elements related to the Exhibitors at the fairs, including; booth builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming support, production schedules (venue builds), Health & Safety

Fair Production – encompasses all other areas of the fair, including; tent builds & related infrastructure, F&B, contract management, Partnership lounge support/production, other non-gallery build, fair design, site infrastructure, security, cleaning, contractor management, production schedule (tent builds), Health & Safety.​

Each fair has a Production Manager, reporting to the Head of Fair Production, who is responsible for all the Fair Production elements as well as coordinating with the various departments across Frieze. Usually, a Production Manager works on one UK and one US show (being opposite times of the year). The Exhibitor Production Department work across all fairs but are more heavily involved in the US fairs where we don’t have a single stand-building vendor (in the UK and Korea we use one stand-building vendor for each show) – for the US the internal team act as the stand-build vendor, and exhibitors order their additional walls, lights, etc from Frieze rather than an external party.

Frieze FRAME – this newly formed department, although working closely with the above teams, is a stand-alone team who will act as the Frieze in-house production agency. FRAME will primarily be sold to existing and new sponsors across the Frieze Fairs portfolio, offering a turn-key production management service for their on-site brand activations.

This role sits within the Fair Production side of the team and will report into the Partnerships Production Manager, who in turn, reports to the Head of Fair Production. The Production Partnerships Assistant is responsible for the coordination and administration of production related elements of partner activations at all five Frieze fairs. This role supports the Partnerships Production Manager in the successful delivery of all onsite activations.

Key Responsibilities and Accountabilities

Coordinate and attend meetings as required to take minutes and follow-up actions with other team members and/or wider Production team

Prepare and manage the Partnerships Production timelines

Maintain, update and reissue online Sponsor Production Manual across all Fairs to partners

Liaise with Partnerships team for necessary information

Support the Partnerships Production Manager with managing deadlines, collating and

tracking submissions (plans, permits, insurance, RAMS etc)

Support the Partnerships Production Manager with coordination and scheduling

(production, vehicle, staffing etc)

Maintain Sponsor Production files with methodical record keeping pre and post Fairs

Additional administrative support to the Partnerships Production Manager and Head of Fair

Production in all sponsor production-related activities on the Fairs, as required

Work alongside the Partnerships Production Manager to create, maintain and adapt best

practices for project tracking and implementation

Please Note

Overseas travel may be required for up to two weeks at time to either the US or South Korea. Travel is subject to change depending on show requirements

Extended hours will be required when meeting project deadlines and when on site

Knowledge & Experience

Mandatory

Experience working in a fast-paced, high-pressure environment, ideally in events or the arts Experience in providing excellent client service and maintaining strong relationships with external parties Prior experience in working in an administrative or coordination role Experience working with stakeholder Competent in the use of Microsoft Office, in particular Excel

Desirable

Health & Safety qualification and/or experience Experience in working on art fairs and/or large-scale public events § Health & Safety experience in countries other than the UK Clean Driving License Experience working with multiple contractors

Skills & Abilities

Strong communication skills

Highly organised

Adaptable with excellent attention to detail

Self-motivated and able to take responsibility

Strong interpersonal and customer service skills

Ability to work both independently and as part of a team

Excellent attention to detail with a logical approach

Ability to calmly and effectively prioritise and execute tasks in a high-pressure

environment

Excellent proven ability to problem-solve

Our Diversity & Inclusion Statement

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti- discrimination including race, gender identity, sexual orientation, and disability, together

with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices. Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

  • Production Partnerships Coordinator

    9 hours ago

    London, Greater London, United Kingdom Frieze Publishing Ltd. Full time

    Job DescriptionFrieze Publishing Ltd. is seeking a highly organized and detail-oriented Production Partnerships Coordinator to join our team. As a key member of the Fair Production team, you will play a crucial role in the coordination and administration of production-related elements of partner activations at our international art fairs.Key...

  • Production Partnerships Coordinator

    6 hours ago

    London, Greater London, United Kingdom Frieze Publishing Ltd. Full time

    Job DescriptionFrieze Publishing Ltd. is seeking a highly organized and detail-oriented Production Partnerships Coordinator to join our team. As a key member of the Fair Production team, you will play a crucial role in the coordination and administration of production-related elements of partner activations at our international art fairs.Key...

  • Production Partnerships Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Endeavor Full time

    Who We Are: Endeavor is a premier global sports and entertainment organization, home to some of the most innovative storytellers, brands, live events, and experiences. Our network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing...

  • Coordinator of Partnerships Production

    3 weeks ago

    London, Greater London, United Kingdom Endeavor Full time

    About Us: Endeavor is a prominent global company in the realms of sports and entertainment, representing a diverse array of storytellers, brands, and experiences. Our mission is to create engaging connections through various platforms, including talent representation, event management, media production, and brand licensing. Role Overview: The Partnerships...

  • Production Coordinator

    5 days ago

    London, Greater London, United Kingdom The Production Guild Full time

    Job Summary:The Production Guild is seeking a highly organized and detail-oriented Assistant Producer to join our team. As an Assistant Producer, you will play a crucial role in the post-production process, ensuring that all schedules are managed efficiently and that clients receive exceptional service.Key Responsibilities:Schedule Management: Input and...

  • Production Coordinator

    4 days ago

    London, Greater London, United Kingdom THE PRODUCTION FACTORY Full time

    Job Title: Production AssistantReports to: Director of ProductionJob Summary:The Production Assistant will provide administrative support to the production team, ensuring the smooth operation of our productions. This role is ideal for someone who is highly organized, proactive, and able to work effectively in a fast-paced environment.Key...

  • Coordinator, Partnerships

    3 months ago

    London, United Kingdom Plusgrade Full time

    Plusgrade powers the global travel industry with its portfolio of leading ancillary revenue solutions. Over 200 airline, hospitality, cruise, passenger rail, and financial services companies trust Plusgrade to create new, meaningful revenue streams through incredible customer experiences. As an ancillary revenue powerhouse, Plusgrade has generated billions...

  • Event Partnerships Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Endeavor Full time

    About Us: Endeavor is a premier global company specializing in sports and entertainment, connecting audiences with compelling narratives, brands, and live experiences. Our diverse network encompasses talent representation through WME, sports operations and advisory via IMG, and comprehensive marketing through 160over90. We are committed to fostering...

  • Partnerships & Licensing Coordinator

    3 months ago

    London, United Kingdom Sanderson Design Group Plc Full time

    **Partnerships & Licensing Coordinator** We have an exciting opportunity for a Partnerships & Licensing Coordinator to join us. As Partnerships & Licensing Coordinator, you will support the partnerships and licensing team with the smooth running of the department. This will include administrative duties, coordinating all enquiries, working closely with the...

  • Community and Partnerships Coordinator

    3 months ago

    London, United Kingdom Beatport Full time

    **About Beatport** For over 15 years, Beatport has been the global leader in DJ and Club Culture, pushing the boundaries of dance music to all corners of the world. Created by DJs for DJs, Beatport has always been dedicated to innovating new products and services to support evolving generations of music performers and producers. Working at Beatport,...

  • Partnerships Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Endeavor Full time

    About Us:Endeavor is a premier global sports and entertainment organization, renowned for its dynamic storytelling, brands, live events, and experiences. We specialize in various sectors including talent representation, sports operations, media production, and brand licensing. Our network encompasses notable entities such as WME, IMG, and TKO Group Holdings,...

  • Partnerships Coordinator

    3 months ago

    London, United Kingdom OpenTable Full time

    **Partnership Coordinator** **London **(Hybrid, in office 2 days per week) With millions of diners, tens of thousands of restaurants, and 23+ years of experience, OpenTable, part of Booking Holdings, Inc. (NASDAQ: BKNG), is an industry leader with a unique insight into the world of hospitality. We champion restaurants, bars, wineries, and other venues...

  • Wholesale & Partnerships Coordinator

    5 months ago

    London, United Kingdom Penelope Chilvers Full time

    Are you keen to explore a career in wholesale for a luxury footwear brand? Do you have a good head for numbers and great attention to detail? Are you a strong relationship builder? If you’ve said ‘yes’ to all of the above, we may have just the position for you We’re looking for a Wholesale & Partnerships Coordinator to join our small Wholesale &...

  • Partnerships Coordinator

    3 months ago

    London, United Kingdom AEG Full time

    The O2’s Global Partnerships team are looking for a Partnerships coordinator to work alongside the team to deliver the contractual obligations of key partners of The O2. You’ll support the delivery of key partner activations on site and coordinate partner activation builds and developments including sampling, lounge space requirements, branding updates...

  • Partnerships and Programmes Coordinator

    3 months ago

    London, United Kingdom Spark! Full time

    Job description This is an extremely rewarding job at the heart of impactful partnerships, developing young people's employability skills, knowledge, experience and access. We are looking for a consistently reliable and organised professional to join our team in this important post. You will be working closely with the Partnership Programmes Manager to...

  • Partnerships and Programmes Coordinator

    3 months ago

    London, United Kingdom Spark! Full time

    This is an extremely rewarding job at the heart of impactful partnerships, developing young people's employability skills, knowledge, experience and access. We are looking for a consistently reliable and organised professional to join our team in this important post. You will be working closely with the Partnership Programmes Manager to ensure our vital...

  • Partnerships and Programmes Coordinator

    1 week ago

    London, United Kingdom Spark! Full time

    This is an extremely rewarding job at the heart of impactful partnerships, developing young people's employability skills, knowledge, experience and access. We are looking for a consistently reliable and organised professional to join our team in this important post. You will be working closely with the Partnership Programmes Manager to ensure our vital...

  • Film and Partnerships Coordinator

    4 days ago

    London, Greater London, United Kingdom Magma PicturesYoung Film Academy Full time

    About the RoleWe are seeking a highly organized and motivated individual to manage our filmmaking and screen acting courses/parties events team.Key ResponsibilitiesManage the production and delivery of all YFA filmmaking and acting courses, including our Residential Summer Camp.Oversee the management of Project Paradiso, our prestige film shoot in Sicily, in...

  • Strategic Partnerships Coordinator

    3 months ago

    London, United Kingdom MAG (Mines Advisory Group) Full time

    Job description **Strategic Partnerships Coordinator** **Location - Manchester Cit**y** Centre** **Starting salary - £34,572** **per annum (plus contributory pension)** MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to...

  • Partnerships Marketing Coordinator

    3 days ago

    London, United Kingdom Stonor Recruitment Full time

    Job SummaryWe are seeking a highly motivated and creative Partnerships Marketing Coordinator to join our team at Stonor Recruitment. As a Partnerships Marketing Coordinator, you will play a key role in supporting the Partnerships team with the delivery and ongoing management of partnerships campaigns for Major Film and Entertainment clients.Key...