Clinical Coding Administrator

6 months ago


Luton, United Kingdom Oxleas NHS Foundation Trust Full time

Job overview

This is an exciting opportunity to join the reception team of the Luton & Dunstable Hospitals private patient unit, The Cobham Clinic.

To undertake this role you will need to have a positive and pro-active approach to work, with a strong desire to deliver this highest standard of customer service to our patients in a very busy environment. 

You will also need to be a good team member, use your initiative, be methodical and have excellent communication skills, as you will be liaising with people of all disciplines across the trust.

Main duties of the job

To act as receptionist and provide a clerical service to the Cobham Clinic. To act as support to the Clinic Manager and Finance Administrator and to be responsible for booking outpatients appointments and inpatient admissions.

Working for our organisation

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.

We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.

All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.

Please review all documents attached to this advert to ensure you familiarize yourself with all requirements of the job.

Detailed job description and main responsibilities

To provide a focal point of communication for the Cobham Clinic, with patients, relatives, medical and nursing staff, using judgement to facilitate a successful outcome of all enquiries.

To be responsible for the administration arrangements associated with admissions and outpatient appointments. Including liaising with theatres regarding booking of surgical procedures.

To collate data on service provided to private patients.

To input data onto the ipm administration system.

To maintain the filing of confidential patient records.

To prepare consulting rooms for clinics, ensuring all patient records are available.

To assist the nursing staff in booking follow-up appointments, and with locating and filing patient records.

To receive payment from patients before, during and after an episode of care. To issue a receipt for payment and take to cashiers office when required.

To open post and distribute accordingly.

To answer queries from patients regarding price schedules for procedures.

To sort and distribute mail, re-addressing discharged patients mail.

To be responsible for the post holders own mandatory training – fire, health and safety, manual lifting etc.

To be responsible for the post holders own training development programme, including a personal development plan.

Person specification

Essential

Essential criteria

Good Basic Education

Desirable criteria

NHS Experience

Essential & Desirable

Essential criteria

Clerical Experience

Desirable criteria

Customer care experience

Essential & Desirable

Essential criteria

Computer literate/acurate keyboard skills

Desirable criteria

Knowledge of Hospital IT systems

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.



  • Luton, Luton, United Kingdom Oxleas NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity to work in the reception team of a busy hospital, providing administrative support to the clinical coding department.To be successful in this role, you will need to have excellent communication skills, be able to work in a fast-paced environment, and have a strong attention to detail.Main Duties of the JobAs a...


  • Luton, Luton, United Kingdom Oxleas NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity to work in a busy environment, providing exceptional customer service to patients and their families.As a Clinical Coding Administrator, you will be responsible for providing administrative support to the Cobham Clinic, including reception duties, clerical tasks, and data entry.You will work closely with the Clinic...


  • Luton, United Kingdom AstraZeneca Full time

    **Clinical Study Administrator - 12 Month FTC** Horizon Place, Luton, UK Salary & Benefits competitive **Be empowered to be innovative and creative where difference is valued!** Join a company built on innovation and creativity. Where different views and perspectives are welcomed and valued. An environment that champions inclusion, and teams that reflect...


  • Luton, United Kingdom Lea Vale Medical Practice Full time

    Processing practice correspondence, which includes coding clinical information. Identify complex or higher risk areas that require input or knowledge from the clinical team. This includes safeguarding issues. You will work to the agreed practice protocols. You will work closely with the practice administrators and clinical team to ensure that you are...

  • Trainee Clinical Coder

    5 months ago


    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Bedfordshire Hospitals NHS Foundation Trust has exciting opportunities for Trainee position; if you are interested working in the NHS and would like to start a new career as a Trainee Clinical Coder this may be the right direction for you. We are seeking to for someone who can demonstrate good analytical skills, possess basic knowledge of medical...

  • Trainee Clinical Coder

    5 months ago


    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    The Clinical Coding Department is a pivotal Service within the Trusts IM&T Division. These are corporate functions responsible for all Trust management information, reporting both externally and internally, providing vital management information to clinicians and managers which inform and determine the basis for decision-making across the Trust. The Clinical...

  • Lead Clinical Coder

    5 months ago


    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    To act as mentor to less experienced coding staff in understanding clinical coding rules. PbR and HRG (Healthcare Resource Groups), therefore having a sound knowledge of these processes themselves. To be proficient in the Trusts many IT systems, including iPM, Medicode360, ICE, Clinical Correspondence, MediViewer (for ERDMS) and the Clinical Income Dashboard...

  • Administrator

    7 months ago


    Luton, United Kingdom Primary Care Careers Full time

    **About the Role**: Lea Vale Medical Group have an exciting opportunity to join our expanding admin team. We are looking for an enthusiastic and self-motivated person to join our busy medical practice located in Luton Town Centre. We are rated outstanding by the CQC. The role is full time and has flexible working hours. As an employee of Lea Vale Medical...


  • Luton, Luton, United Kingdom Oxleas NHS Foundation Trust Full time

    Job Overview:A Supervisory Administrator is required to oversee the smooth operational running of the Clinic and Main Reception team, ensuring key performance indicators are delivered. This role will involve supervision of multiple staff, building relationships with the reception areas, and engaging and supervising reception staff to ensure they are...


  • Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Maintain an accurate and up-to-date and organised departmental electronic filing system working within the principles of the NHS Records Management Code. Responsible for arranging and coordinating meetings for the Clinical Risk and Safety Investigations department, including preparing and circulating agendas and papers, booking venues, arranging interpreters...


  • Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    The post holder is responsible for facilitating the functions of the Trust’s Clinical Risk and Safety Investigations Team. This will include, but is not limited to providing administrative and clerical support in respect of risks, incidents, the CAS alert process, as needed, the InPhase risk management system, patient safety and quality improvement. The...


  • Luton, United Kingdom Cambridgeshire Community Services NHS Trust Full time

    To undertake, along with colleagues the completion of monitoring reports/audits on a monthly basis or as required Recording details of all contacts with calls received using SystmOne Support the management of S1 ledgers/spreadsheets to maximise effective time management for services Providing a high standard of communication and customer service to callers...

  • Administrator

    6 months ago


    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Book appointments in accordance with the Trust Access Policy and standard operating procedures. Add patients to the waiting list and enter 18 week coding data onto the IPM system. Typing of clinic letters, proof reading, printing and posting. Logging of referrals. Answering calls from patients and ringing to book patients in. Provide a customer focused...


  • Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    The post holder will have responsibility for recruiting to and co-ordinating an agreed portfolio of research projects. Responsibilities will include assisting in the completion of forms for the Trust’s/Ethic’s approval; identifying patients through MDTs/screening notes; explaining studies to patients prior to informed consent; collecting ‘on...


  • Luton, United Kingdom HCRG Care Group Full time

    Job Introduction Deliver work in line with key performance indicators laid out in the service specifications through supervision of the team to ensure smooth running of efficient services. Support the management team in ensuring tasks are completed on time and accurate reporting is possible. You will be based at Wigmore Lane Health Centre, Wigmore Lane,...


  • Luton, United Kingdom Castle Medical Group Full time

    **Castle Medical Group** **JOB TITLE: RECEPTIONIST/ADMINISTRATOR** **Hours: will be** **7.30am -6.30pm 40hours per week over both practice sites 10hrs per day** **or** **7.30am -6.30pm 30hours per week over both practice sites 10hrs per day** Castle Medical Practice LU1 3AG And Churchfield Medical Centre LU2 9SB **Job Summary** Receive, assist, and...


  • Luton, Luton, United Kingdom Oxleas NHS Foundation Trust Full time

    Job OverviewThis role involves supervising the Clinic and Main Reception Teams, ensuring all processes are carried out efficiently and effectively. The successful candidate will have the drive and determination to ensure the administration service flows smoothly, be able to provide suggestions and solutions, and ensure the service delivery is maintained to a...


  • Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Physiological Tests To train to become proficient in performing the diagnostics listed gaining accurate and clinically valuable measurements. Spirometry Body plethysmography Reversibility testing Gas transfer Field exercise tests Maximal voluntary ventilation tests Sleep studies measuring varying parameters CPAP set-up and titration studies Respiratory...

  • Senior Clinical Lead

    3 weeks ago


    Luton, Luton, United Kingdom NHS Full time

    Clinical Lead RoleThe Medics PCN is a mature, stable, and innovative Primary Care Network based in Luton. Our network consists of 5 friendly practices working together to provide excellent patient care to a population of over 59,000 patients.You will be a senior member of our large and established multi-disciplinary team (MDT), comprised of Clinical...


  • Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    To provide a focal point of communication for the Cobham Clinic, with patients, relatives, medical and nursing staff, using judgement to facilitate a successful outcome of all enquiries. To be responsible for the administration arrangements associated with admissions and outpatient appointments. Including liaising with theatres regarding booking of surgical...