Clinical Risk and Safety Investigations Officer

4 months ago


Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

Maintain an accurate and up-to-date and organised departmental electronic filing system working within the principles of the NHS Records Management Code. Responsible for arranging and coordinating meetings for the Clinical Risk and Safety Investigations department, including preparing and circulating agendas and papers, booking venues, arranging interpreters as appropriate and supporting associated arrangements. To provide secretariat to any risk and governance meetings and take and transcribe formal minutes. Manage administrative processes through the support of high quality communication, data and information systems.

Support the development of any risk and governance templates and support documents for the divisional teams to promote standardised governance processes across the organisation. Respond positively and flexibly to changing and often urgent demands to ensure the Clinical Risk and Safety Investigations department maintains a professional and responsive function. Patient Safety Incident Response Framework (PSIRF) Process To support the team to ensure that patient safety incidents are identified, reviewed and reported within the nationally set timeframes by providing robust and timely administrative support, liaising with clinical teams and escalating when necessary in order to meet contractually set deadlines. Set up, coordinate and minute the PSIR Panels as required and circulate appropriate papers.

Liaise with investigation teams to ensure timescales are adhered to and escalate any risks to timely completion of investigations to the Clinical Risk and Safety Investigations Manager. Support the team to develop, maintain and monitor a system for tracking progress against deadlines for incidents. Provide investigative templates and documents to clinical teams as required and liaise with the Trust communications team to ensure that the departmental templates and information are kept updated on the Trust intranet. Central Alerting System (CAS) Alert Process Administer the Trusts CAS alert mailbox, receiving and responding to alerts issued from the national alerting system, as required.

Disseminate alerts to the appropriate leads, monitoring compliance with implementation of any actions required within the timescales set. Maintain the Trusts CAS database, providing a comprehensive means to demonstrate compliance with alerts issued. Risk Management System To support the Quality and Safety teams in the use of InPhase, providing support run reports, ensure accurate and complete data capture and help to prepare information for upload to Learning From Patient Safety Events (LFPSE) Have a knowledge and understanding of the Risk Management Process and the InPhase Risk Management System or any successors. Support the Risk Management Systems Senior Officer in tasks relating to day to day InPhase management.

Submit incident forms to the LFPSE (or its successor systems) when required. Training Administration Support the Clinical Risk and Governance teams by ensuring that training programmes are organised and coordinated, ensuring that high quality resources are available. Coordinate representation on Trust training programmes, including induction and statutory training, for the Clinical Risk and Safety Investigations team. Support the team in preparing PowerPoint presentations and other training materials ensuring that these are available at training venues when required.



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