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Project Administrative Assistant

4 months ago

Ashington, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

Job summary

An exciting opportunity has arisen for a temporary (6 month), full-time Band 3 Project Administrative Assistant in the Community Governance Team within Northumbria Healthcare Trust.

The post will be based at Wansbeck General Hospital and will be part of the Community Business Unit Governance Team which includes the Governance Lead, Information Specialist, Transformation Manager/Strategic Analyst, Admin Manager, Clinical Governance Administrators and linked with the Health and Safety Advisor for Community.

Main duties of the job

The post holder will be expected to:

Provide administrative support to the manager of a specific project.

Acts as the first point of contact for enquiries from end users.

Maintains project library, database, resources.

May train end users of the project.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Job description

Job responsibilities

The post holder will be expected to carry out administrative duties including but not limited to:

Co-ordinate meetings, book venues and catering, produce agendas and type minutes.

Point of contact for services relating to the project.

To answer the telephone and take messages.

Organise travel as required for site visits

Producing documentation using Word Processing, Spreadsheet, Database or presentation graphics as appropriate including letters, memos, reports and statistical information.

To work in collaboration with other services within the Business Unit and Trust, this will require traveling to other Trust sites.

To maintain project documents in a structured and retrievable manner

Essential criteria

Knowledge of administrative procedures, including specialised IT systems and project management, training knowledge, acquired through formal training or experience to NVQ 3 diploma level equivalent

Significant experience of using Microsoft based office applications including Word, Excel, PowerPoint, Outlook

Computer Literate

Ability to work to tight deadlines

Strong communicational and interpersonal skills

Organisational skills

The ability to prioritise work as appropriate and unsupervised

Person Specification

Qualifications

Essential

Knowledge of administrative procedures, including specialised IT systems and project management, training knowledge, acquired through formal training or experience to NVQ 3 diploma level equivalent

Experience

Essential

Significant experience of using Microsoft based office applications Previous experience of office administration