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Theatre Administrator
4 months ago
Job summary
Theatres are pleased to advertise a permanent opportunity for 2 Band 3 administrators. This post is for and 35 hours covering a five-day service throughout the admin team. The successful candidate will work across Main Site, Treatment Centre Theatres and Surgical Day Case Unit.
This is a varied job which is a key post in our large and friendly team. The post holder will act as theatre receptionist and undertake general administration duties in respect of own department requirements diary management and organising associated activities/paperwork arrangement of meetings, taking meeting notes and producing agendas/minutes.
Main duties of the job
The post holder will maintain the theatre schedule and finalise the ordering of list and schedule the emergency patients on to Meditech in hours. The post holder will be expected, along with colleagues to maintain the accuracy of theatre systems whilst providing comprehensive support to the senior management teams.
The post holder will be expected to provide support with the accurate inputting of Data on to a National Audit database.
The ideal candidate will be a strong user of IT packages including Excel, Teams, Word and Outlook. It would be an advantage to have experience of using Allocate e-roster and Meditech.
Closing date of applications: 13th June 2024
Date of interview: 27th June 2024
About us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
Development opportunities, including both professional and leadership development On-going support through every step of the way from recruitment to when you join our team and beyond. A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemesKey Facts about our Trust:
We see on average 4810 OP appointments per day. We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week. An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country. Our hospitals admit an average of 195 emergency patients daily. Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres. We are one of only 7 Trusts nationally with more than 50 operating theatres. We carry out more than 140 elective procedures each working day. Job description
Job responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers
Person Specification
Education, Training and Qualifications
Essential
A good standard of English to GSCE (9-4 or A-C) NVQ level 3 in Business and Administration or equivalent proven knowledge and skills
Desirable
Qualification in customer service level one is desirable but not essential
Experience & Knowledge
Essential
Experience of working in an administrative/support secretary role
Desirable
Understanding of the Trust's Patient Access Policy and it's content
Skills and Ability
Essential
Advanced level of IT skills to include Microsoft word and Excel Ability to work underpressure and to deadlines
Communication and Interpersonal skills
Essential
Ability to communicate effectively - including written, face to face and telephone
Values and Behaviours
Essential
Must be a team player Must have a flexible approach to area of work and duties