Administration Officer

4 weeks ago


London, UK, United Kingdom Richard James Recruitment Specialists Ltd Full time

Our client is an exciting Energy and Commodity trading company in the heart of London…


They are looking for an Administration Officer to provide comprehensive administrative support to the team, ensuring efficient and effective management of financial and contractual responsibilities, as well as internal applications. The role also involves enhancing communication and coordination within the team and improving existing administrative processes.


Tasks and Responsibilities:


  • Financial Management: Checking invoices, entering payment information into system, processing disbursement requests, calculating and reconciling fees.
  • Contract Management: Keeping a centralised repository of contracts, managing record, tracking and reminding contract expiration and renewal dates, calculating fees, supporting during audits.
  • Internal Application Management: keeping a good file of applications, keeping the up-to-date records of counterparties, overseeing the registration process for new counterparties.
  • Communication and Coordination: Handling correspondence, answering phone calls, organizing meetings, managing calendars, and coordinating travel arrangements.
  • Process Improvement: Actively seeking opportunities to improve existing administrative processes, implementing more efficient systems and procedures to enhance productivity.
  • Any other duties: as assigned by the managers from time to time.


Dimensions and Limits of Authority:


  • As an Administrative Officer, the role holder will handle daily administrative tasks and maintain records and systems. They should suggest any process improvements to their manager for approval. This ensures they are involved in their duties while decisions are made with oversight.


Qualifications / Skills / Personal Qualities:


  • A minimum of 2 years experience in administrative roles, preferably with a background in the energy sector.
  • Proficiency in Microsoft Office.
  • Exceptional organizational and multitasking skills.
  • Keen attention to detail with strong problem-solving capabilities.
  • Excellent communication skills and the ability to handle confidential information responsibly.


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