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Office Administration Manager

1 month ago

London UK, UK, United Kingdom Job N Job Full time

Job Summary: The Office Manager will oversee daily administrative functions, manage office resources, and provide support to staff to ensure efficient operations. This role requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.


Key Responsibilities:


Administrative Management:

  • Oversee the day-to-day operations of the office, ensuring a smooth and efficient work environment.
  • Manage office supplies, equipment, and inventory, placing orders as needed.
  • Maintain organized records and files, both physical and digital.


Human Resources Support:

  • Assist with onboarding new employees, including preparing workstations and necessary documentation.
  • Maintain employee records and manage related paperwork.
  • Coordinate staff training and development programs.


Facilities Management:

  • Ensure the office is clean, safe, and well-maintained.
  • Liaise with building management and service providers for maintenance and repairs.
  • Manage office space planning and seating arrangements.


Financial Responsibilities

  • Process invoices, manage petty cash, and handle reimbursements
  • Liaise with the accounting department to ensure timely payments and accurate financial records.
  • Ensuring the smooth and efficient running of the division by carrying out the day-to-day administration duties in the division & supporting the various Property Consultants


Qualifications:

  • Proven experience as an Office Manager, Administrative Manager, or similar role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with office management procedures and basic accounting principles.
  • High school diploma; additional qualifications in Office Administration or Human Resources are a plus.


Skills and Competencies:

  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Strong time-management skills with the ability to prioritize tasks.
  • Discretion and confidentiality.


What We Offer:

  • Competitive salary and benefits package.
  • Opportunities for professional development and career growth.
  • A supportive and collaborative work environment.