Executive Assistant

2 weeks ago


UK, UK, United Kingdom Family Office Full time

English and Russian Speaking Personal Assistant/Executive Assistant (PA/EA)


London, United Kingdom


HNW Family Office


Full-Time


Competitive, dependent on experience


---


Job Description:


We are seeking a highly organized, proactive, and discreet Russian-speaking Personal Assistant/Executive Assistant (PA/EA) to support a high-net-worth (HNW) family based in London. The successful candidate will play a critical role in ensuring the smooth running of both personal and business affairs, providing comprehensive administrative support in a fast-paced, dynamic environment.


Key Responsibilities:


Diary Management: Organize and manage complex calendars, scheduling meetings, appointments, and events across multiple time zones.

Travel Coordination: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, visas, and detailed itineraries.

Communication: Act as the primary point of contact, managing correspondence in both Russian and English, including emails, phone calls, and written communication. Handle confidential information with utmost discretion.

Personal Support: Assist with personal tasks such as managing household staff, organising personal appointments, shopping, and event planning.

Document Management: Prepare, proofread, and translate documents, presentations, and reports as required. Maintain accurate and organized filing systems, both electronic and paper-based.

Liaison Role: Serve as a key liaison between the family office, external service providers, and other stakeholders. Ensure all interactions are handled efficiently and professionally.

Project Management: Support the planning and execution of special projects, including property management, events, and philanthropic activities.

Financial Administration: Assist with expense tracking, budget management, and invoice processing, ensuring all financial records are accurate and up-to-date.


Key Requirements:


Language Skills: Fluency in both Russian and English, with excellent verbal and written communication skills in both languages.

Experience: A minimum of 5 years of experience in a PA/EA role, ideally within a family office, private household, or a corporate setting dealing with HNW individuals.

Discretion and Confidentiality: Must possess a high level of integrity and discretion in handling sensitive and confidential matters.

Organizational Skills: Exceptional organizational and multitasking abilities, with a strong attention to detail.

Interpersonal Skills: Strong interpersonal skills, with the ability to build relationships and communicate effectively with diverse stakeholders.

Flexibility: Willingness to work outside of standard office hours and travel occasionally as required.

Tech Savvy: Proficiency in MS Office Suite, Asana, Superhuman including Word, Excel, PowerPoint, and Outlook, along with familiarity with other office management tools.


Desirable Qualifications:


- Experience working in an international environment.

- Knowledge of the luxury market, property management, or the finance sector.

- A degree in business administration, languages, or a related field.


Application Process:


If you are a dedicated professional with a passion for providing exceptional support in a prestigious environment, please submit your CV and a cover letter outlining your relevant experience.


---


This role offers the opportunity to work in a prestigious and dynamic environment, supporting a prominent HNW family. If you are a proactive and highly organized individual with a strong work ethic, we encourage you to apply.


  • Executive Assistant

    1 month ago


    UK, UK, United Kingdom Gleeson Recruitment Group Part time

    EXECUTIVE ASSISTANT - PART-TIME (25 Hours per week)Ashby-De-La-Zouch, Office-Based (Monday - Friday)Are you an experienced Executive Assistant looking for a new challenge? This company is seeking a part-time Executive Assistant to provide support to senior management. As a key member of the team, you will be responsible for ensuring the smooth running of the...

  • Executive Assistant

    2 days ago


    UK, UK, United Kingdom Burman Recruitment Full time

    Secretariat Manager - Executive AssistantCirca £50,000 per annum Maternity Cover - 6 / 9 + Months FTC (Maternity Cover)London, HybridThe Secretariat Manager will lead the Executive support function, ensuring seamless and customer-focused service delivery. The post holder will provide direction to the Executive support team, maintain high-quality service for...

  • Executive Assistant

    2 weeks ago


    UK, UK, United Kingdom Carnegie Consulting Full time

    Join this great Company as an Executive Assistant - based in offices in Peterborough. There can be hybrid working in this role.Are you a master of organisation and efficiency? Do you thrive in a busy role, supporting high-level executive to achieve their goal? If so, we have an exciting opportunity for you to join our client as an Executive Assistant to 1/2...

  • Executive Assistant

    3 weeks ago


    UK, UK, United Kingdom Eden Recruitment Ltd Full time

    Executive Assistant to Senior Executives & Portfolio Managers at Leading Private Equity FirmAre you available immediately? Ready to put your experience to good use and hit the ground running? Are you a detail-oriented, proactive, and resourceful professional looking to make an impact in a dynamic, fast-paced environment? If so we have the perfect opportunity...

  • Executive Assistant

    4 weeks ago


    UK, UK, United Kingdom Lawson Clark Recruitment Full time

    EXECUTIVE ASSISTANT - MANAGING PARTNER £60,000 18 MONTH CONTRACTHYBRID WORKING 3 DAYS IN 2 FROM HOMEThis Executive Assistant role revolves around the Managing Partner.He is a key member of a major law firm in the City of London, the EA can expect enormous variety in a role which involves email management, gatekeeping, extensive diary management,...

  • Executive Assistant

    1 week ago


    UK, UK, United Kingdom Gleeson Recruitment Group Full time

    Executive Assistant Coventry, Permanent, Full-Time Up to £42,000GRG are partnering with a business who are seeking an experienced Executive Assistant to provide support to their senior management team. As the Executive Assistant, you will be responsible for managing the day-to-day activities of the senior management team, ensuring that all tasks are...

  • Executive Assistant

    3 weeks ago


    UK, UK, United Kingdom Clarke Recruitment Solutions Full time

    Want to work for a leading global tech company? We are looking for an Executive Assistant for maternity leave cover. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilise a unique skill set based on their executive’s job functions,...

  • Executive Assistant

    4 weeks ago


    UK, UK, United Kingdom Marston Holdings Full time

    Executive AssistantHomeworking with travel to London when requiredMarston Holdings has a fantastic opportunity for an experienced and highly organised Executive Assistant. This role is the primary conduit between our Executive Team and the organisation, enabling our Executives to make the best use of their time. As an Executive Assistant, you will play a...

  • Executive Assistant

    3 weeks ago


    UK, UK, United Kingdom Pertemps Network Group Full time

    Executive Assistant/Personal Assistant to HR ManagerGlasgow city centreFull-time, Temporary (with potential for extension) minimum of 3-4 months, likely longer. 5 days a week in the office, 35 hours a week.Salary: Competitive, dependent on experience, up to c£35,000 About the Role:We are seeking a highly organised and proactive Executive Assistant/Personal...

  • Executive Assistant

    3 weeks ago


    UK, UK, United Kingdom eTeam Full time

    Duration: 12 Months - Maternity Leave CoverRole Description:We are looking for an Executive Assistant for maternity leave cover. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilise a unique skill set based on their executive’s job...

  • Executive Assistant

    2 days ago


    UK, UK, United Kingdom Eden Recruitment Ltd Full time

    Join a Prestigious Family Office as an Executive AssistantWe are seeking a proactive and highly organised Executive Assistant to provide dedicated support to a respected family member. This role requires flexibility, discretion, and the ability to manage a variety of professional and personal needs, including event organisation, travelling with the Principal...

  • Executive Assistant

    1 week ago


    UK, UK, United Kingdom Chris Donnelly Ltd Full time

    Chris Donnelly, Executive AssistantHybrid: Office in London bridge, wfh and on site if necessarySalary: ~£45,000 (DOE)Position Summary:The executive assistant to Chris Donnelly will play a crucial role in providing comprehensive personal and executive support across his businesses and family life. The individual will ensure efficient management of daily...

  • Executive Assistant

    1 week ago


    UK, UK, United Kingdom HAIL Partners Full time

    The CompanyA leading, elite, boutique private equity firm based in the heart of London - Mayfair. This busy London office are looking for an Executive Assistant to join them, providing senior, flawless support to 3 Executives. This role requires experience in private equity. The Job:Business Assistant support, including supporting on the deal process,...

  • Executive Assistant

    3 days ago


    UK, UK, United Kingdom yohrs.co.uk Full time

    Spotlight:Executive Assistant (With some wider responsibilities)On site role offering above market pension contribution & holiday entitlementWould ideally suit somebody who is proactive, likes variety and ownership and has a good eye for detailWe’re delighted to be partnering with a prestigious University to hire an Executive Assistant. It’s the perfect...

  • Executive Assistant

    3 days ago


    UK, UK, United Kingdom Arrow Global Group Full time

    We're looking for an experienced Executive Assistant to join us for a period of maternity cover until the end of February 2025. The ideal candidate will have experience of providing top-level assistance for executives and respective teams at an international level. We are looking for someone who is well-organised and comfortable scheduling meetings and...

  • Executive Assistant

    4 weeks ago


    UK, UK, United Kingdom Kuubiik Full time

    Job Title: Executive AssistantLocation: North West LondonJob Type: ContractPosition Overview: We are a global BPO company seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our client. The ideal candidate will have experience in managing both personal and professional tasks, with a keen ability to anticipate...

  • Executive Assistant

    2 months ago


    UK, UK, United Kingdom Amiosec Full time

    A bit about usAmiosec is an exciting and growing UK technology company with innovation, agility, and state of the art technology at its core. We work in partnerships with UK government customers and commercial providers to deliver research, technology, products, and services in the communications security sector. We empower our staff to make a positive...

  • Executive Assistant

    1 week ago


    UK, UK, United Kingdom Gleeson Recruitment Group Full time

    Executive Assistant - Legal Permanent, Full-Time, Manchester Up to £35,000This company is a specialist legal firm, which has expanded across the UK. With around 100 employees across offices in London, Liverpool, Birmingham, and Manchester, our client is seeking a highly organised and proactive Executive Personal Assistant to join their Legal, Risk and...


  • UK, UK, United Kingdom VWA Full time

    Executive Assistant to CEOFinancial ServicesSalary based on experienceWest End, hybridPermanent9-CEO/HKThe Client:A successful financial services firm is looking for an exceptional Executive Assistant to come on board and support the CEO on a 1:1 basis. With their offices based in the heart of the West End, this is a fantastic opportunity to join a...


  • UK, UK, United Kingdom Adecco Full time

    Job Advert: Executive Assistant (Fixed Term Contract)Are you an experienced Executive Assistant looking for a rewarding opportunity within the charity sector? Do you speak Arabic and have a passion for making a positive impact? We have a fantastic opportunity for you to join our client's organisation as an Executive Assistant on a fixed term contract.At...