Executive Assistant

1 week ago


UK, UK, United Kingdom Gleeson Recruitment Group Full time

Executive Assistant - Legal

Permanent, Full-Time, Manchester

Up to £35,000


This company is a specialist legal firm, which has expanded across the UK. With around 100 employees across offices in London, Liverpool, Birmingham, and Manchester, our client is seeking a highly organised and proactive Executive Personal Assistant to join their Legal, Risk and Compliance function in Manchester. The role will be responsible for providing high-quality PA support to members of the Senior Management Team and administrative support across the Legal, Risk and Compliance function of the business.


Responsibilities Included:

- Full diary management for members of the Senior Management Team

- Act as a central point of contact for the Senior Management Team

- Organise travel arrangements

- Prepare expense reports

- Maintain filing systems

- Organise corporate events, including the annual staff conference, various committee meetings and other important events

- Produce documents, reports, and presentations using MS Office including Word, Excel and PowerPoint

- Collate and maintain relevant data and documentation to support annual and ad hoc regulatory and statutory reporting requirements

- Collate and maintain relevant data and documentation to support annual and ad hoc audit requirements

- Organise and maintain ongoing training records to ensure the firm and all qualified staff meet annual requirements

- Organise and maintain a filing system for commercial contracts and agreements

- Assist with the creation of a compliance resource library for staff to reference, including the production of a quarterly newsletter

- Assist with the roll out and documentation of new and updated policies and procedures

- Produce regular reports and presentations on Compliance metrics

- Assist with ad hoc projects where required


Skills and Attributes:

- Experience in a similar Personal Assistant / Legal Secretarial / Executive Assistant / Administrative Assistant role within a regulated environment

- Highly organised with excellent planning skills and the ability to manage multiple deadlines in a fast-paced environment

- Inquisitive yet discreet

- Excellent communication and teamwork skills

- Attention to detail and a commitment to data quality

- Strong problem-solving and troubleshooting skills

- Self-motivated with the ability to work independently

- Continuous improvement mindset with a willingness to embrace change

- Strong IT literacy across all Microsoft Office applications, including Word, Excel and PowerPoint, to product high-quality documents such as reports, presentations and newsletters


Benefits:

- Annual discretionary bonus scheme

- Company contributory pension scheme

- Hybrid working

- Life assurance

- Cash-back health-care scheme

- Enhance family-friendly policies

- Employee Assistance Programme

- Subsidised gym membership

- Cycle to Work scheme

- Staff referral scheme


If you are a highly organised and proactive individual with experience in a similar PA / Legal Secretarial role & looking to take your next career progressional step within a regulated environment, then we would love to hear from you. To apply, please submit your CV today.


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