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Administrative Assistant

2 months ago

London, UK, United Kingdom Venn Group Full time

An exciting position has arisen for an Administrative Assistant to join the team at an international humanitarian Charity. This position will provide administrative and logistical support for the efficient operation of the London office, as well as offering dedicated assistance to senior staff, including the CEO and Trustees.


Key responsibilities of the role:

  • Ensure efficient office operations by maintaining equipment, supplies, and handling maintenance and security issues
  • Serve as the primary contact for visitors, phone inquiries, and manage general email inboxes
  • Coordinate administrative tasks such as business cards, ID cards, and updating the UK asset register
  • Collaborate with various teams to improve administrative systems, assist with onboarding/offboarding, and plan staff events
  • Provide support for global insurance policies, IT setup for new employees, travel management, and maintain the organisational contacts database
  • Provide administrative support to the CEO
  • Assist in preparing and coordinating meetings, including documentation, logistics, ICT setup, travel bookings, and expense claims
  • Manage the global Charity calendar, keeping everyone informed of events and meetings
  • Handle miscellaneous tasks as requested by the CEO, demonstrating flexibility and adaptability


Ideal candidate profile:

  • Experience providing administrative support to senior members of staff
  • Excellent verbal and written communication skills
  • Ability to take initiative and ownership of tasks, ensuring accountability and completion
  • Proven ability to work as a member of a team and to help and encourage others as needed
  • Knowledge of Health and Safety best practices and UK GDPR legislation
  • Strong organisational and time-management skills


Agency reference number: J82478

Location: Central London

Duration: 1 month temporary contract

Hourly rate: £16-19 per hour, depending on experience

Working hours: 2-3 days per week, on-site in the office


This vacancy will be actively shortlisted so early applications are encouraged to avoid missing out.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.