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Office Manager

2 months ago

London, UK, United Kingdom ZlataDesign Recruitment Full time

Job Brief: Office Manager


Company Overview:


We are a prestigious global interior design studio with offices in London, Dubai, Bangkok, Hong Kong, and Riyadh. Our diverse team of designers and professionals is dedicated to creating innovative and functional spaces that leave a lasting impression. We are currently seeking a dynamic and experienced Office Manager to join our team.


Job Description:


As the Office Manager, you will play a critical role in ensuring the smooth operation of our office. You will be responsible for overseeing administrative activities, supporting HR functions, and maintaining a productive and efficient work environment.


Key Responsibilities:


Office Administration:


  • Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
  • Coordinate and oversee office maintenance and repairs.
  • Ensure the office environment is clean, organized, and conducive to productivity.


HR Support:


  • Assist in the recruitment process, including posting job ads, screening resumes, and coordinating interviews.
  • Maintain employee records and ensure compliance with HR policies and procedures.
  • Support onboarding and offboarding processes for new hires and departing employees.
  • Assist with payroll processing and benefits administration.


Communication & Coordination:


  • Serve as the main point of contact for internal and external communications.
  • Coordinate meetings, appointments, and travel arrangements for staff.
  • Manage office budgets, expense reports, and vendor relationships.


Team Support:


  • Foster a positive and collaborative office culture.
  • Plan and organize company events, meetings, and team-building activities.
  • Provide general administrative support to the executive team and other departments as needed.


Qualifications:


  • Bachelor’s degree in Business Administration, Human Resources, or a related field.
  • Proven experience as an Office Manager or in a similar administrative role.
  • Strong understanding of HR principles and practices.
  • Excellent organizational and multitasking skills.
  • Strong interpersonal and communication skills.
  • Proficiency in MS Office Suite and office management software.
  • Ability to handle confidential information with discretion.


Preferred Skills:


  • Experience in the interior design or creative industry.
  • Familiarity with HR software and payroll systems.
  • Project management skills and the ability to lead initiatives.