Brand & Partnerships Event Coordinator

6 days ago

London, Greater London, United Kingdom Financial Times Full time

About Us

The Financial Times is a leading global business and financial news organization that has been delivering high-quality information and services to individuals and companies for over 130 years. Our mission is to provide independent, unbiased, and in-depth coverage of global business, finance, and politics, helping our audience make informed decisions and stay ahead of the curve.

Our Culture

We are a dynamic and innovative organization that values diversity, inclusion, and collaboration. Our people come from a wide range of backgrounds and work across various disciplines and locations, and we strive to create a warm and welcoming culture that encourages curiosity, creativity, and smart thinking. We believe that our people are our greatest asset, and we invest in their development and well-being to ensure they can thrive and reach their full potential.

The Role

The Brand & Partnerships Event Coordinator will play a key role in planning, coordinating, and delivering a range of brand events that engage our target audiences and support our business objectives. This role will work closely with the Brand & Partnerships Lead to ensure that our events are creative, engaging, and aligned with our brand position as a premium, future-facing organization.

Key Responsibilities

  • Event Planning and Execution
    • Assist in the development and execution of a diverse portfolio of events, including conferences, seminars, networking receptions, and brand activations.
    • Coordinate event logistics, including venue selection, supplier management, catering, audio-visual setup, branding, and attendee registration.
    • Work with the procurement team to manage event services, including contracts and paperwork.
    • Supervise and update detailed project plans, timelines, and budgets for each event.
    • Monitor and report on event progress, addressing any issues or changes promptly with the line manager.
    • Manage the run-of-show on the day(s) of the events.
    • Ensure that all health and safety, risk assessment, and other relevant information for the event is delivered in a timely and correct process.
  • Marketing and Promotion
    • Collaborate with the brand, creative, and communications teams to create and implement promotional plans for events.
    • Utilize marketing channels to drive event attendance and engagement, working closely with the relevant teams to deliver this.
    • Ensure all promotional materials are on-brand and optimally communicate event value propositions, working closely with the creative team to create and deliver all required promotional and branding materials.
    • Ensure events align with the Financial Times' brand guidelines and strategic objectives.
  • Client and Stakeholder Engagement
    • Build and maintain strong relationships with sponsors, partners, and key stakeholders.
    • Work with the line manager to coordinate internal stakeholders as required to ensure seamless event delivery.
    • Act as the day-to-day contact for event-related inquiries, providing exceptional customer service.
    • Provide clients and stakeholders with regular updates on event status.
    • Conduct post-event follow-up providing analysis for the effectiveness of the events.
  • Innovation and Event Improvement
    • Stay up-to-date with industry trends and standard methodologies to continually enhance the Financial Times' event offerings.
    • Find opportunities for innovation and improvement in event processes and experiences.
    • Contribute to the development of new event concepts and formats that drive brand engagement and business objectives.

Requirements

  • Experience in event planning and execution, preferably within a media, corporate, or agency environment.
  • Strong project management skills with the ability to handle multiple events simultaneously.
  • Excellent communication and interpersonal skills, with a proven track record to build relationships and work collaboratively.
  • Creative thinking and problem-solving abilities.
  • Proficiency in event management software and tools.
  • Flexibility to work occasional evenings and weekends as required by event schedules.
  • Highly organized and meticulous.
  • Energetic and proactive with a can-do attitude.
  • Passionate about creating exceptional event experiences.
  • Ability to thrive in a fast-paced, dynamic environment.
  • Strong commitment to the Financial Times' values of integrity, innovation, and excellence.

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