Facilities and Office Manager

4 weeks ago

London, Greater London, United Kingdom Frameless Full time
About the Role

We are seeking a highly skilled and proactive Facilities and Office Manager to join our team at Frameless London. The successful candidate will be responsible for the overall presentation of our venue, including back-of-house areas, and will lead on our Health and Safety compliance.

Key Responsibilities:

  • Effective operation and maintenance of all venue facilities, including HVAC, power, lighting, lifts, telecoms, and escalators.
  • Planning and coordination of all refurbishments and maintenance, liaising with the in-house AV Tech. Team as appropriate.
  • Ensuring that third-party maintenance and service agreements are fit for purpose and being delivered.
  • Managing the upkeep of equipment and supplies to meet health and safety standards and government regulations.
  • Inspecting buildings' structures and fittings to determine the need for repairs or renovations.
  • Ongoing review of utilities consumption to minimise costs.
  • Supervising all external facilities contractors when attending the venue.
  • Stakeholder relationship management with the landlord and local service/security providers.
  • Ensuring all contractors are operating safely, to a high standard and within agreed SLA's.
  • Controlling activities such as waste disposal, building security, etc.
  • Ensuring that all insurances, certifications, licensing and service contracts are in place.
  • Keeping financial and non-financial records.
  • Performing analysis and forecasting with accountability for the maintenance budget.
  • Line Management of the external cleaning team as well as our in-house maintenance subcontractor.
  • Coordinating maintenance and repair works with the in-house AV Tech. Team.
  • Leading on internal safety audits and approval of RAMS (especially in relation to third parties providing services during events). Working as appropriately with the in-house AV Tech. Team.

About You

We are looking for a Facilities and Office Manager who is a team player with a can-do attitude and strives for excellence in everything they do. The ideal candidate will have good organisation skills, excellent written and verbal communication skills, and exceptional interpersonal skills.

Requirements

  • Minimum of 3 years' experience working in a similar role.
  • Health and Safety certifications are a must, NEBOSH preferred.
  • Competent to create and understand internal RAMS for the business, as well as approve external RAMS submitted by third-party event/special project contractors.
  • Confident people person, with strong negotiation skills.
  • Deep understanding of relevant regulations and specifications to support compliance across the business.

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