Facilities and Office Manager, London

4 weeks ago

London, Greater London, United Kingdom CF Full time
About the Role

The Facilities and Office Manager will play a pivotal role in the future growth of the company, assessing options and securing great CF offices in new locations that maintain standards, facilities, IT, and facilitate a sense of one company and one team wherever the work is delivered from.

Key Responsibilities
  • Strategic and Business Planning: Assess the facilities and office requirements to underpin the corporate strategy, keep abreast of industry practice on creating excellent working environments, and collaborate in the business planning process.
  • Office Management: Assess and secure the best offices for CF, maintain a professional working environment, and collaborate with the wider CF team to ensure their duties to creating a positive working environment are maintained.
  • Remote Working Environments: Keep abreast of the remote working environment that client delivery teams are based in and support them in working effectively.
  • Information Technology: Assess the IT needs of the company, review IT service support requirements, and set and manage IT budgets each year.
  • Knowledge Management: Own the knowledge management strategy and plan for the company, protect the intellectual property that CF creates, and monitor adherence to the knowledge management strategy.
  • Policies, Risk Management, and Audits: Review and maintain company policies associated with the facilities and office management brief, own the company contingency plan, and provide operational leadership in the event of an incident.
  • Team Leadership and Development: Cultivate and lead a high-performing team, delegate tasks effectively, and collaborate with teams across the business.
  • Corporate Communications: Use corporate systems or forums to actively engage with all staff on the effectiveness of facilities and offices and proactively communicate plans and building awareness of planned changes.
Requirements
  • 2+ years of office management experience
  • Exceptional organisational skills and time management abilities
  • An eye for detail and a true appreciation for upholding high standards
  • An eye for aesthetics and an understanding of how to create an appealing and positive working environment for all staff
  • Appreciation of the equality and diversity in working environments and best practices to ensure inclusive spaces
  • Experience with SharePoint as a document storage and management centre
  • Robust administrative and operational process experience
  • Ability to manage budgets and track expenses
  • Knowledge of office operations, vendor management, and contract negotiation
  • Familiarity with workplace compliance and health and safety regulations
  • Excellent verbal and written communication
  • Relevant degree or certification

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