Financial Administrator

5 days ago


Stroud, Gloucestershire, United Kingdom Howard Tenens Logistics Full time

This is a full-time role as a Financial Administrator at Howard Tenens Logistics in Stroud. The position offers an estimated salary of £30,000 - £35,000 per year.

Job Description

The Financial Administrator will be responsible for ensuring the accurate administration of purchase ledgers and office functions within required timescales. This includes handling incoming telephone enquiries, reconciling supplier statements, and resolving queries.

Main Responsibilities:

  • Manage daily the Purchase Ledger mailbox.
  • Support Purchase Ledger Administrator with handling the Purchase Ledger telephone line.
  • Support Purchase Ledger Administrator with the management of Smartmail exceptions mailbox.
  • Support Purchase Ledger Administrator with management of Sharepoint Inv_Queries folder, ensuring clear and frequent communications with sites to resolve items as quickly as possible.
  • Cover when the Purchase Ledger Administrator is absent the weekly review of supplier portals and ensure any newly issued documents are processed as necessary.
  • Maintain a list of suppliers who advise we are on credit stop and ensure that the causes are rectified as swiftly as possible.
  • Review regularly credit balances within the Aged Creditor report and ensure that refunds are requested where appropriate. Oversee Accounts Assistant (1) review of unallocated cash in the ledger & ensure swift resolutions and full understanding of why unable to be allocated at any given time.
  • Check for and update Purchase Ledger documents at ENTD stage as and when possible, ensuring this is always done prior to colleagues creating payment proposals.
  • Create requests for manual corrective purchase or credit documents as needed and (once approved) process into Open Accounts in accordance with correct process.
  • Oversee reconciliation of monthly supplier statements to Open Accounts, supporting the team with challenging reconciliations as needed.
  • Compile and (once authorised) post journals in purchase ledger to write off penny balances.
  • Undertake to code non-PO invoice and/or credit note documents in eBis for site Stroud as and when appear in job queue.
  • Manage as needed any rejected non-PO invoice and/or credit note documents in eBis.
  • Support with audit preparation and sampling as and when required.
  • Support with the creation and/or maintenance of the Finance Ledgers Teams Handbook.
  • Suggest and contribute to Purchase Ledger processes Continuous Improvement.
  • Supervise the daily work of the Purchase Ledger Administrator role and provide performance reviews to the Assistant Accounts Manager for use in employee development.
  • Support with and/or provide cover for the Assistant Accounts Manager reporting pack creation and delivery.
  • Cover the Assistant Accounts Manager when absent for closing the Purchase Ledger and completing all Period End tasks associated with this task.
  • Take responsibility for closing The Feathers Hotel Ltd purchase ledger and completing all Period End tasks associated with this task.
  • Provide and/or support with ad hoc reports as requested by the Accounts Manager or the Assistant Accounts Manager.
  • Competent in all Microsoft applications;
  • Advanced Excel skills are a necessity.
  • Knowledge of Open Accounts is an advantage.

Working Hours: Full-time, Monday – Friday

Benefits:

  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Enhanced maternity leave
  • Free parking
  • Health & wellbeing programme
  • On-site parking

Job Type: Full-time



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