Senior Executive Assistant

3 weeks ago

AshtonunderLyne, Tameside, United Kingdom Tameside Council Full time

Contract Type: Permanent

Salary: Grade F SCP 17 £28,770 - SCP 22 £31,364

Hours Per Week: 36

Base Location: Tameside One

The Role

We are seeking a proficient Personal Executive Assistant to deliver essential executive and administrative assistance to a Senior Leadership Team and Director.

The ideal candidate will be office-based, adept at prioritizing tasks and responding promptly to dynamic situations. Responsibilities include providing high-level executive support, managing workloads, coordinating diaries, overseeing meetings, and ensuring effective communication, document preparation, quality assurance, and governance. It is crucial to manage all aspects of administration, planning, and coordination of work streams efficiently.

Primary Responsibilities:

  • Serve as the primary contact for the Director and Assistant Directors, ensuring the smooth operation of their offices in their absence.
  • Uphold the highest standards of confidentiality and compliance with policies and procedures.
  • Oversee diary management by scheduling, prioritizing, and coordinating appointments, travel arrangements, and meeting materials.
  • Manage correspondence, tracking incoming and outgoing communications, ensuring timely responses.
  • Review and prioritize incoming correspondence, preparing draft replies as necessary, and ensuring deadlines for reports and reviews are met.
  • Maintain effective communication and relationships with key partners and stakeholders at an operational level, including the senior management team and essential internal and external contacts.
  • Provide guidance and support to stakeholders as needed.
  • Conduct research and perform additional tasks as required.
  • Attend designated meetings, taking notes, drafting minutes, and following up on action items as necessary.

About You

This role is ideal for a collaborative team player who is adaptable to the team's and organization's needs, demonstrating a proactive attitude. As part of a support staff group, you will collaborate closely with other PAs, offering assistance during peak periods or absences.

The successful candidate will possess a customer service orientation, exceptional technical skills, and the ability to stay informed about current and emerging technologies. Experience in delivering outstanding administrative support is essential, along with the capability to work independently while maintaining dedication in a fast-paced, highly professional, and confidential environment.

About Us

At Tameside, we are dedicated to ensuring all our citizens lead fulfilling and healthy lives. We focus on supporting economic growth, delivering high-quality health and care services, safeguarding our most vulnerable populations, and fostering strong, self-sufficient communities.

We recognize that our workforce drives our success and enables the organization to fulfill its vision and priorities. Our employees are our most valuable resource, and we are committed to cultivating a culture that respects individuals, values diversity, and allows everyone to reach their full potential.

We take pride in our STRIVE values: Support, Trust, Respect, Integrity, Value Diversity, and Engage, which guide our practices and behaviors. Our employees' skills, experience, and well-being are vital to our success, and we are committed to providing a supportive work environment.

We are proud to be an accredited disability confident employer, and reasonable adjustments will be considered in accordance with the Equality Act 2010.

Reference Number: DPT265

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