Administrative Coordinator for Acute Services
3 weeks ago
NHS Scotland is dedicated to promoting equality and diversity within our workforce while eradicating unlawful discrimination. Our goal is to ensure that our workforce is genuinely representative, allowing every employee to feel valued and empowered to perform at their best.
About Us:
NHS Ayrshire and Arran is one of the 14 territorial NHS Boards operating under NHS Scotland.
Our Mission:
Collaborating to achieve optimal health for everyone in Ayrshire and Arran.
Our Core Values:
- Caring, safe, and respectful
To learn more about NHS Ayrshire and Arran, please visit our website.
Position Overview:
A temporary opportunity has arisen for an Administrative Coordinator within Acute Services, located at University Hospital Ayr.
This role is a secondment/fixed-term position for a duration of 12 months.
Working Hours:
37 Hours per Week
Key Responsibilities:
This is an exciting opportunity within Acute Services. We are looking for a flexible, enthusiastic, and highly motivated individual to provide comprehensive administrative support to our senior management team.
Your daily responsibilities will focus on assisting members of the senior management team in Acute Services at University Hospital Ayr. This position will be managed by the Business Manager for Acute Services. Additionally, you may be required to provide coverage for planned and unplanned absences of administrative colleagues within the Management PA team located in the same office. Key duties include:
- Managing diaries and coordinating meetings.
- Performing administrative tasks such as recruitment documentation, invoice verification, SSTS data entry, Rotawatch updates, Page Holder rota, and absence management.
- Taking minutes during meetings and preparing agendas and documents for each meeting attended.
- Offering advisory support to Senior Charge Nurses/Specialist Nurses regarding administrative policies and procedures.
Qualifications and Experience Required:
Proficiency in MS Office, particularly Outlook, Word, Excel, PowerPoint, and MS Teams, is essential.
Strong communication and interpersonal skills are crucial, along with the ability to work independently and collaboratively within a team. You will be responsible for managing administrative systems that are vital for the effective operational management of the team.
Skills in prioritizing tasks and managing workloads in a dynamic and fast-paced environment, while balancing competing demands to maintain team efficiency, are essential.
For further details regarding the role, please refer to the job description.
Additional Information for Candidates:
Applications for this position should be submitted through the designated application process.
DO NOT upload a CV as it will not be considered for shortlisting.
For assistance with the application process, please refer to the provided resources.
Please ensure that your email address is entered accurately, as our primary method of communication is via email.
Regularly check your email, including junk folders, and your application account for updates.
Note that some vacancies may be restricted to internal candidates only. If you are currently employed, please ensure your application profile reflects your employment status.
Compliance Notice:
NHS Ayrshire and Arran is legally obligated to ensure that all employees possess the necessary permission to work in the UK. We will verify the eligibility of all prospective employees, regardless of nationality or job category.
-
Ayr, South Ayrshire, United Kingdom NHS Scotland Full timeNHS Scotland is dedicated to promoting equality and diversity within our workforce while eradicating unlawful discrimination. Our goal is to ensure that our workforce is genuinely representative and that every employee feels valued and empowered to perform at their best. Consequently, NHS Scotland encourages applications from all segments of society.About...
-
Ayr, South Ayrshire, United Kingdom NHS Ayrshire & Arran Full timeAbout NHS Ayrshire & ArranNHS Ayrshire & Arran is one of 14 territorial NHS Boards within NHS Scotland, working together to achieve the healthiest life possible for everyone in Ayrshire and Arran.Job SummaryAn opportunity has arisen for a Personal Assistant to support the Director of Acute Services, providing dedicated, professional and comprehensive...
-
Ayr, South Ayrshire, United Kingdom NHS Scotland Full timeJob Summary:NHS Scotland is committed to fostering a diverse and inclusive work environment, where every employee feels valued and empowered to contribute their best. As a Personal Assistant to the Director of Acute Services, you will play a vital role in supporting the Director in their role, providing high-level administrative support and ensuring the...
-
Ayr, South Ayrshire, United Kingdom NHS Scotland Full timeAbout the RoleNHS Scotland is committed to fostering a diverse and inclusive work environment, where every employee feels valued and empowered to contribute their best. As a Personal Assistant to the Director of Acute Services, you will play a vital role in supporting the Director in their responsibilities, ensuring the smooth operation of the Director's...
-
Hospitality Administration Coordinator
3 weeks ago
Ayr, South Ayrshire, United Kingdom Aimbridge Hospitality Full timeJoin Aimbridge Hospitality EMEA as an Administration Coordinator at our esteemed hotel chain. About Us: Aimbridge Hospitality EMEA is a prominent division of the global Aimbridge Hospitality brand, managing a diverse portfolio of over 1,600 hotels and resorts worldwide. Our partnerships include renowned brands such as Hilton, Accor, Marriott, and...
-
HR Administrator
3 days ago
Ayr, South Ayrshire, United Kingdom Escape Recruitment Services Full timeEscape Recruitment Services is seeking a skilled HR Administrator to join their Commercial Division on a permanent basis. The successful candidate will be responsible for providing administrative support to the HR team, ensuring the smooth operation of HR processes and procedures.Key Responsibilities:Update and maintain HR databases and recordsAct as the...
-
Human Resources Coordinator
3 days ago
Ayr, South Ayrshire, United Kingdom Escape Recruitment Services Full timeJob OverviewEscape Recruitment Services is seeking a highly organized and detail-oriented HR Administrator to join their Commercial Division. This is an excellent opportunity for a professional to work with a successful manufacturing client based in Scotland.Key Responsibilities:Update and maintain HR databases and spreadsheets to ensure accurate and...
-
Administrative Assistant
3 days ago
Ayr, South Ayrshire, United Kingdom Escape Recruitment Services Full timeJob OverviewEscape Recruitment Services is seeking a highly organized and detail-oriented HR Administrator to join their Commercial Division. This is an excellent opportunity for a professional to work with a successful manufacturing client based in South Ayrshire.Key Responsibilities:Update and maintain HR databases and spreadsheets to ensure accurate and...
-
HR Administrator
2 days ago
Ayr, South Ayrshire, United Kingdom Escape Recruitment Services Full timeEscape Recruitment Services is seeking a skilled HR Administrator to join their Commercial Division on a permanent basis. This exciting opportunity is ideal for a motivated individual with a passion for human resources.Key Responsibilities:Update and maintain HR databases to ensure accurate and up-to-date information.Act as the primary point of contact for...
-
HR Administrator
13 hours ago
Ayr, South Ayrshire, United Kingdom Escape Recruitment Services Full timeEscape Recruitment Services is seeking a skilled HR Administrator to join their Commercial Division on a permanent basis. This exciting opportunity is ideal for a motivated individual with a passion for human resources.Key Responsibilities:Update and maintain HR databases to ensure accurate and up-to-date information.Act as the primary point of contact for...
-
Youth Support Services Coordinator
3 weeks ago
Ayr, South Ayrshire, United Kingdom Quarriers Full timeYour next career opportunityQuarriers is actively seeking a Service Coordinator to enhance our dedicated team on a full-time permanent basis. This role presents a remarkable chance to contribute to a passionate group that delivers essential support to young individuals facing homelessness or at risk of such circumstances. The Service Coordinator will be...
-
Cleaning Services Coordinator
3 days ago
Ayr, South Ayrshire, United Kingdom University of the West of Scotland Full timeAbout the RoleWe are seeking a highly motivated and detail-oriented individual to join our team as a Cleaning Services Coordinator at the University of the West of Scotland.Key ResponsibilitiesParticipate in the day-to-day cleaning services program to ensure campus facilities are maintained in a clean, safe, and hygienic condition.Work collaboratively with a...
-
Cleaning Services Coordinator
15 hours ago
Ayr, South Ayrshire, United Kingdom University of the West of Scotland Full timeAbout the Role We are seeking a highly motivated and detail-oriented individual to join our team as a Cleaning Services Coordinator. As a key member of our Campus Services directorate, you will play a vital role in maintaining the cleanliness and safety of our campus facilities. Key Responsibilities Participate in the day-to-day cleaning program to ensure...
-
Cleaning Services Coordinator
12 hours ago
Ayr, South Ayrshire, United Kingdom University of the West of Scotland Full timeAbout the Role We are seeking a highly motivated and detail-oriented individual to join our team as a Cleaning Services Coordinator. As a key member of our Campus Services directorate, you will play a vital role in maintaining the cleanliness and safety of our campus facilities. Key Responsibilities Participate in the day-to-day cleaning program to ensure...
-
Youth Support Services Coordinator
3 weeks ago
Ayr, South Ayrshire, United Kingdom Quarriers Full timeYour next career opportunityQuarriers is actively seeking a Service Coordinator to become an integral part of our dedicated team on a full-time permanent basis. This role presents a remarkable chance to contribute to a passionate team that provides essential support to young individuals facing challenges related to homelessness or those at risk of such...
-
Youth Support Services Coordinator
3 weeks ago
Ayr, South Ayrshire, United Kingdom Quarriers Full timeYour next career opportunityQuarriers is actively seeking a Service Coordinator to become an integral part of our dedicated team on a full-time permanent basis. This role presents a remarkable chance to contribute to a committed organization that provides essential assistance to young individuals confronting homelessness challenges or at risk of such...
-
Youth Support Services Coordinator
3 weeks ago
Ayr, South Ayrshire, United Kingdom Quarriers Full timeJoin Our Team at Quarriers Ayrshire Youth Support ServiceAre you driven by a commitment to support young individuals experiencing homelessness? Do you possess the skills and passion necessary to make a significant difference in the realm of social care? If so, we invite you to consider the role of Youth Support Services Coordinator within our organization.As...
-
HR Support Specialist
3 days ago
Ayr, South Ayrshire, United Kingdom Escape Recruitment Services Full timeJob OverviewEscape Recruitment Services is seeking a highly organized and detail-oriented HR Administrator to join their Commercial Division. This is an excellent opportunity for a professional to work with a successful manufacturing client based in South Ayrshire.Key Responsibilities:Update and maintain HR databases and spreadsheets to ensure accurate and...
-
Administrative Officer
1 day ago
Ayr, South Ayrshire, United Kingdom NHS Scotland Full timeAbout the RoleNHS Scotland is committed to fostering an inclusive and diverse work environment, promoting equality and eliminating unlawful discrimination. Our goal is to create a workforce that truly represents the community we serve, where each employee feels valued and empowered to excel.Our OrganizationNHS Scotland is one of the largest and most...
-
Cruise Administration Expert
13 hours ago
Ayr, South Ayrshire, United Kingdom Brooklyn Travel Full timeCruise Administration ExpertAbout UsBrooklyn Travel Group is a leading provider of cruise and travel services, with over 50 years of experience and a team of over 500 travel professionals across the UK.Job SummaryWe are seeking a highly organized and detail-oriented Cruise Administration Expert to join our team. As a key member of our administration team,...
