Administrative Coordinator for Healthcare Services

3 weeks ago

Ayr, South Ayrshire, United Kingdom NHS Scotland Full time

NHS Scotland is dedicated to promoting equality and diversity within our workforce while eradicating unlawful discrimination. Our goal is to ensure that our workforce is genuinely representative and that every employee feels valued and empowered to perform at their best. Consequently, NHS Scotland encourages applications from all segments of society.

About Us:

NHS Ayrshire and Arran is one of the 14 territorial NHS Boards operating within NHS Scotland.

Our Mission:

Collaborating to achieve optimal health for everyone in Ayrshire and Arran.

Our Core Values:

  • Caring, safe, and respectful

To learn more about NHS Ayrshire and Arran, please visit our website.

Position Overview:

An exciting opportunity has emerged for a temporary Administrative Coordinator for Acute Services based at University Hospital Ayr.

This role is a secondment/fixed-term opportunity for 12 months.

Working Hours:

37 Hours per Week

Key Responsibilities:

This role presents a thrilling opportunity within Acute Services. The ideal candidate will be adaptable, enthusiastic, and highly driven, providing extensive administrative support to our senior management team.

Your daily responsibilities will focus on assisting members of the senior management team within Acute Services at University Hospital Ayr. This position will be supervised by the Business Manager for Acute Services. Additionally, you may be required to provide backup support for planned and unplanned absences of administrative colleagues within the Management PA team located in the same office. Responsibilities include:

  • Managing diaries and coordinating meetings.
  • Performing administrative tasks such as recruitment documentation, invoice verification, SSTS data entry, Rotawatch updates, Page Holder rota, and absence management.
  • Taking minutes during meetings and preparing agendas and documents for each meeting attended.
  • Offering advisory support to Senior Charge Nurses/Specialist Nurses regarding administrative policies and procedures.

Qualifications and Experience:

Proficiency in MS Office, particularly Outlook, Word, Excel, PowerPoint, and MS Teams, is essential.

Exceptional communication and interpersonal skills are crucial, along with the ability to work independently and collaboratively within a team.

Personal accountability is necessary for managing administrative systems vital to the effective operational management of the team.

Skills in prioritizing tasks and working under tight deadlines in a dynamic environment, while balancing competing demands to maintain team efficiency, are essential.

For more information about the role, please refer to the job description.

Additional Information for Candidates:

Applications for this position should be submitted through the designated application process.

DO NOT upload a CV as it will not be considered for shortlisting.

Late applications will not be accepted.

For assistance with the application process, please follow the provided link.

Please note that our primary method of communication is via email; therefore, ensure your email address is entered accurately.

Regularly check your email (including junk folders) and your application account for updates.

Some vacancies may be restricted to internal candidates only. If you are currently employed, please ensure your application profile reflects your employment status.

Compliance:

NHS Ayrshire and Arran is legally obligated to ensure that all employees possess the necessary permission to work in the UK. We will verify the entitlement to work of all prospective employees, regardless of nationality or job category.

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