Human Resources Coordinator

2 days ago

London, Greater London, United Kingdom Gibson, Dunn & Crutcher LLP Full time
Job Summary

Gibson Dunn & Crutcher LLP is seeking a highly skilled Human Resources Coordinator to support the department in various HR functions for our European, Middle East, and Asian offices. The successful candidate will work closely with the Directors of Administration to ensure seamless HR operations and maintain accurate personnel data.

Key Responsibilities
  • Update and maintain personnel-related data in the HRIS system (PeopleSoft) to ensure accuracy and compliance with firm policies.
  • Process new hires through onboarding, including assisting with HR status changes, onboarding processes, and personnel file maintenance.
  • Provide administrative support to the Human Resources Manager and Chief HR Officer, including responding to inquiries and resolving HR-related issues.
  • Act as a liaison between HR and other core business units, including Benefits, Payroll, Finance, IT, and Marketing, to ensure effective communication and collaboration.
  • Develop and maintain audit reports, review error reports, and enter corrections into the systems to ensure data integrity.
  • Prepare, distribute, and maintain Personnel Action Forms (PAFs) for personnel and audit PAF forms to confirm updated employee data.
  • Establish and maintain active and terminated EMEA personnel files, ensuring they can be easily retrieved.
  • Run periodic reports to audit data entry, ensure accuracy, and identify any missing data.
Requirements
  • Critical thinking and sound judgment with the ability to analyze and resolve problems.
  • Effective communication skills (written and verbal) to interact with all levels of leadership and technology and business partners.
  • Ability to prioritize multiple projects/deliverables to meet deadlines.
  • Capable of maintaining confidentiality of personal and highly sensitive information.
  • Demonstrated high level of proficiency in Access, Microsoft Word, Excel, Outlook, and PowerPoint.
  • Demonstrated knowledge of general Human Resources practices and principles in one or more of the countries to whom position will provide support.
  • Knowledge of employment laws in any jurisdiction in the UK, Asia, the Middle East, Germany, France, and/or Belgium is a plus.
  • Excellent customer service skills and ability to interface with all levels of staff and management.
  • Knowledge of SharePoint desirable.
  • Proven working knowledge of HRIS system data maintenance and best practices is a plus.
  • Strong organizational skills with ability to prioritize multiple tasks and priorities, while meeting deadlines of fast-paced environment.
Qualifications
  • Degree in Human Resources or related field or equivalent relevant work experience, preferred.
  • Minimum of two (2) years of experience in Human Resources department at a law firm or other professional services organizations strongly desired.
  • Experience with PeopleSoft 9 (or above), SilkRoad, viDesktop, Adobe Acrobat Pro, Microsoft SQL Server, XML Publisher, HTML, and/or other HRMS or database reporting tools is preferred.
  • Demonstrated knowledge of Human Resources, Payroll, and Benefits practices and principles, as well as general knowledge of employment laws and regulations and data privacy laws.
Experience

Gibson Dunn & Crutcher LLP is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm's work is distinguished by a unique combination of precision and vision.

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