Community Events Coordinator

3 weeks ago

London, Greater London, United Kingdom Huckletree Full time

ABOUT HUCKLETREE

Founded in 2014, Huckletree aims to create workspaces that empower the most innovative companies to flourish, ranging from rapidly growing startups to established global enterprises. With a footprint nearing 300,000 square feet across multiple locations, Huckletree is home to over 4,000 members.

More than just a workspace, Huckletree is an ecosystem. Joining us means becoming part of a network that supports your business journey. Here, networking transcends casual encounters; we facilitate connections with fellow members, entrepreneurs, venture partners, and ambassadors.

YOUR MISSION

As a pivotal member of our team, reporting to the Head of Marketing and collaborating closely with Community teams across our locations, you will craft and execute a dynamic and engaging events program tailored for our members. This includes professional development workshops, creative sessions, wellness activities, and impactful networking gatherings.

Your role encompasses the planning, coordination, and execution of our monthly events calendar across various locations, ensuring that each event is timely, budget-conscious, and meaningful for our members. With a passion for creating exceptional experiences, you will help us fulfill our mission of fostering vibrant workspace communities and immersing members in a supportive ecosystem that enables them to reach their goals.

This position goes beyond mere event management; you will strategically cultivate meaningful connections, encourage collaboration, and provide valuable resources and opportunities for our members across diverse locations.

WE'RE LOOKING FOR

  • A candidate with substantial experience in event management, regardless of the industry, whether in hospitality, corporate environments, nonprofit organizations, or others.
  • A person who is enthusiastic about the startup and innovation landscape, staying informed about trends that keep our events relevant and engaging for our diverse member base.
  • An outgoing, energetic individual with strong skills in stakeholder management, who is highly organized and detail-oriented. A natural relationship builder and community connector.
  • A proactive self-starter capable of problem-solving and working independently, with the ability to juggle multiple priorities in a dynamic environment.

YOUR SPECIFIC AREAS OF RESPONSIBILITY

  • Event Ownership - Take charge of Huckletree's member events program, ensuring events are planned and scheduled well in advance. Oversee the coordination and execution of events to meet targets and objectives while maintaining high standards for member experiences.
  • Build Relationships - Foster and maintain strong connections with members and Community Teams throughout the event lifecycle, enhancing trust and elevating the reputation of Huckletree's events.
  • Manage Speaker / Host Pipeline - Research and engage third-party contributors, including ambassadors and external experts, to deliver our events, ensuring a seamless experience for all parties involved.
  • Drive our Profile - Collaborate with the Marketing team to enhance Huckletree's visibility and the reputation of our events, ensuring promotional content generates excitement and reaches target audiences.
  • Create Impact - Illustrate the value of our events by achieving tangible outcomes for participating members, such as skill enhancement, team satisfaction, and new connections.
  • Team Training - Communicate essential event information to colleagues, promoting awareness and engagement with our monthly events schedule.
  • Insights & Reporting - Gather insights and data on attendance and feedback, developing a deep understanding of our member base and presenting findings to internal stakeholders to suggest innovative concepts and program improvements.
  • Budget Management - Oversee forecasting, management, and negotiation of event expenditures to ensure adherence to budgetary constraints, including invoice oversight.
  • External Events Support - Collaborate with the Events Sales team to assist in coordinating event bookings, ensuring consistency and alignment across the organization.

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