Proposal Specialist
3 weeks ago
Greenzone Facilities Management Limited is seeking a dedicated Proposal Specialist to enhance our dynamic Sales and Marketing division.
About Us
As a leading national waste management broker, we are committed to delivering tailored recycling and waste solutions to our clientele. Our partnerships with suppliers are carefully selected to align with our core values, ensuring we meet the diverse needs of our customers. We collaborate closely with clients to design and implement waste management strategies that bolster their Corporate Social Responsibilities (CSR), optimize recycling efforts, and achieve cost efficiencies. Our mission is to be a reliable partner, providing exceptional service and support.
We pride ourselves on fostering an inclusive workplace where every employee and candidate feels respected and valued. We actively promote equal opportunities, welcoming a diverse range of talent, skills, and experiences. Our culture encourages innovative thinking and challenges conventional practices to deliver the best outcomes for our clients, suppliers, and team members.
Role Responsibilities
Reporting directly to the Head of Sales, the Proposal Specialist will play a crucial role in managing the complete bid lifecycle. This includes ensuring adherence to best practices throughout the bidding process and crafting comprehensive documentation and technical responses in accordance with company protocols.
The Proposal Specialist will collaborate with both Commercial and Operational teams to secure new business opportunities while nurturing existing client relationships. Key responsibilities include:
- Enhancing and refining the documented bid process from initial inquiry to final invoice, which encompasses:
- Engaging in bid/no-bid discussions,
- Completing Pre-Qualification Questionnaires (PQQs),
- Coordinating early engagement with key stakeholders,
- Understanding and identifying comprehensive customer requirements,
- Driving innovation to enhance bid value,
- Managing deliverables and coordinating inputs from suppliers and subject matter experts,
- Facilitating review meetings and ensuring timely bid submissions,
- Producing high-quality customer-facing documents and presentations,
- Completing internal and external pricing documents, and
- Submitting bids as authorized by the Bid Team.
- Working closely with Sales and Account Management teams to ascertain customer needs, ensuring all waste services and potential contingencies are included in final pricing.
- Maintaining up-to-date knowledge of the waste sector to ensure optimal partner selection and competitive solutions.
- Creating high-quality bid submissions, contributing to both content and presentation.
- Ensuring adherence to timelines throughout the bid process, including internal governance, while proactively setting realistic deadlines.
- Maintaining accurate records of bid activities and submissions within the Company’s CRM system, producing reports as necessary.
- Collaborating with the Account Management team to provide necessary materials for existing business inquiries.
- Monitoring public sector tender portals for new bidding opportunities and presenting findings to the Head of Sales.
- Updating the Bid Library with relevant collateral, including case studies, in collaboration with internal stakeholders.
- Working with marketing to develop customized customer materials and redesign bid content.
- Performing all duties with diligence, integrity, and in alignment with the Company’s mission and values.
- Providing training and writing content as required.
Candidate Profile
Essential Skills:
- Exceptional communication and presentation abilities
- Strong commercial acumen with experience in risk management
- Detail-oriented, professional, and adaptable with a positive attitude
- Ability to manage complex projects and prioritize effectively
- Collaborative mindset, valuing the input of others
- Innovative thinker capable of conveying key business messages to diverse audiences
Experience and Knowledge:
- Proven experience in proposal management, bid writing, or project management
- Proficiency in MS Office Suite, particularly Excel
- Experience in the waste management sector is advantageous
- Understanding of supply chain processes and procurement laws related to waste services is desirable
- Background in waste solutions and sales experience is beneficial
- Comprehensive knowledge of the waste industry and competitors
Qualifications:
- Degree-level education, NVQ, or equivalent qualifications.
What We Offer
- Competitive salary and comprehensive benefits package
- Company pension and life assurance schemes
- Employee assistance program
- Generous annual leave entitlement
- Flexible working arrangements
- Opportunities for career development and training
- On-site parking facilities
- Subsidized on-site dining options
- Discounted gym memberships
Application Process
If you are interested in this opportunity, please submit your application through the designated process.
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