Administrative Project Support Officer

4 weeks ago

Reading, Reading, United Kingdom Wood PLC Full time
JOB OVERVIEW

Wood is seeking a Project Administrator (contract) to provide essential support for our clients' gas project in the Reading office. This position is focused on delivering comprehensive administrative assistance to ensure smooth daily operations within the project.

KEY RESPONSIBILITIES
  • Facilitates the project team's daily activities and support needs
  • Organizes and accelerates the workflow throughout the project, initiating necessary follow-up actions
  • Maintains up-to-date knowledge of project timelines, scheduling necessities, and departmental procedures
  • Establishes and manages both physical and digital filing systems for project documentation
  • Controls access to shared project resources and online platforms
  • Ensures the effective operation of office facilities and support services
  • Performs various clerical and administrative tasks, including typing, transcription, and record-keeping
  • Guarantees that reports and documents adhere to company and project quality standards
  • Oversees project-specific documentation and guidelines
  • Coordinates, schedules, and prepares materials for meetings and appointments
  • Assists field operations with the completion of daily time tracking
  • Supports the onboarding and orientation processes for new personnel
  • Assists with both internal and external project evaluations
  • Arranges travel, lodging, and vehicle rentals as needed
  • Drafts letters and memoranda for managerial review
  • Collects data and material information for billing purposes
  • Handles scanning, emailing, phone inquiries, and document duplication
REQUIREMENTS
  • Significant prior experience in project administration within the Engineering and Construction sector is preferred
  • Proficient in Microsoft Office 365, Teams, and SharePoint
  • Experience with Oracle is advantageous
  • Ability to communicate and engage with colleagues in a professional and courteous manner
  • Strong organizational skills are essential
  • Self-driven with a desire to learn
  • Experience working collaboratively within a team environment
ABOUT WOOD

Wood is a leading global consulting and engineering firm, dedicated to providing innovative solutions to critical challenges in the energy and materials sectors. We deliver consulting, project management, and operational solutions across 60 countries, employing approximately 35,000 professionals.

DIVERSITY AND INCLUSION

We are committed to being an equal opportunity employer, valuing the diversity of our workforce. All qualified applicants will be considered for employment based on objective criteria, without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or any other characteristic protected by applicable laws.

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