Administrative Affairs Specialist

2 weeks ago

Tamworth, United Kingdom Proftech Talent Full time
Position: Administrative Affairs Specialist

We are seeking an Administrative Affairs Specialist to support various functions within our organization.


Your primary responsibility will be to assist in all aspects of administrative affairs and provide essential support to the Facilities department.

The key duties will include: managing the procurement of office supplies, overseeing the company vehicle fleet, processing invoices, maintaining facilities contracts, and leading the organization of corporate events such as holiday celebrations.

You will collaborate closely with the Business Support Team to enhance employee benefits and promote engagement initiatives.

Key Qualifications:

- Exceptional organizational and time management abilities.
- Strong prioritization skills.
- Excellent communication and coordination skills, both internally and externally.
- A collaborative team player with a positive and cooperative demeanor.
- Ability to handle confidential information with discretion.
- Committed, motivated, and resilient.
- Self-motivated with a proactive approach.
- Flexible and dedicated with a hands-on attitude.
- Proficient in Excel and other M365 applications.

Compensation:

Salary:
£28,000 - £29,950 plus an additional £1,610 for lunch allowance.
Working Hours: 37.5 hours per week, Monday to Thursday from 9:00 AM to 5:30 PM and Friday from 9:00 AM to 3:00 PM.

Role Responsibilities:
- Oversee daily administrative and organizational tasks.
- Manage the company vehicle fleet in accordance with internal policies, ensuring timely renewals.
- Administer the annual renewal of business insurance policies to comply with legal standards.
- Manage employee benefits packages, including travel insurance and ECS schemes, in alignment with UK regulations.
- Process Business Support invoices using the system (Xsuite) and assist with budget oversight.
- Handle supply management, including office stationery and equipment maintenance.
- Cultivate relationships with service providers, business contacts, and potential vendors.
- Coordinate meetings, business travel arrangements, catering, and special events.

Employee Benefits:
- Annual lunch allowance of £1,610.
- 20 days of annual leave plus public holidays, increasing by one day each year after two years of service, up to a maximum of 28 days.
- Consideration for hybrid working arrangements after the probationary period.
- Life Assurance and Group Income Protection.
- Enhanced employer pension contributions.
- Car scheme and Private Medical Insurance.

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