Administrative Support Specialist

1 week ago

Tamworth, Staffordshire, United Kingdom Adecco Full time

Job Summary:

Adecco is seeking a dedicated and organized Office Administrator to join our client's team in a temporary position with potential for permanent employment. As an Office Admin, you will play a crucial role in maintaining compliance with all procedures and legislation.

Key Responsibilities:

  • Depot Operations Management: Assist with the day-to-day management of all depot operations, ensuring prompt and accurate completion of tasks.
  • Mobile Fitter Allocation: Allocate mobile fitters according to Service Level KPI agreements for timely call-out attendance.
  • Paperwork Management: Update and upload paperwork to the system accurately, in compliance with ISO procedures.
  • Financial Management: Process fuel and damage charges upon machine return from hire, optimizing recovery opportunities.
  • Booking and Scheduling: Book Through Examination checks through the system.
  • Information Management: Update information on the Hire System.
  • Supply Chain Coordination: Coordinate with suppliers to gather information on required machine parts.
  • Purchase Order Management: Raise purchase orders to support the depot's needs.
  • Document Management: Print workshop documents for engineers.
  • Ad Hoc Duties: Willingly undertake ad hoc duties as required.

Requirements:

  • Administrative Experience: Previous experience in an administrative role or similar position preferred.
  • Organizational Skills: Strong organizational skills with the ability to multitask and prioritize work effectively.
  • Attention to Detail: Excellent attention to detail and a high level of accuracy in data entry and document management.
  • Communication Skills: Good written and verbal communication skills, including the ability to liaise with suppliers and internal team members.
  • Computer Skills: Proficient computer skills, including experience with Microsoft Office Suite.
  • Independence and Teamwork: Ability to work independently with minimal supervision as well as collaborate within a team environment.
  • Flexibility: Flexibility to adapt to changing circumstances and priorities.

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