Administrative Coordinator

3 weeks ago

Belfast, United Kingdom Department for Science, Innovation & Technology Full time

Position Overview

The Department for Science, Innovation & Technology is dedicated to enhancing the UK's stature as a leader in science and technology. Our goal is to foster economic growth, create quality employment opportunities, and drive innovative breakthroughs.

Our Science and Technology Framework outlines our strategic vision through 2030, guiding our initiatives in collaboration with various stakeholders across the government and the SciTech sector. We are committed to:

  • Promoting UK science, technology, and innovation, while increasing investments in emerging technologies and sectors to stimulate economic growth and generate high-paying jobs.
  • Addressing global challenges through international collaboration and partnerships to ensure our future security.
  • Enhancing lives by advocating for responsible innovation within the digital economy and public services.

We aspire for the Department to be the premier workplace within government, underpinned by our core values: think big, value people, create connections, and cultivate curiosity. These values were collaboratively established and guide our decision-making and interactions.

Our Commitment to Inclusivity

We provide flexible working arrangements, employee wellness programs, and a comprehensive pension scheme. We take pride in being a Disability Confident Leader employer, offering support for candidates requiring adjustments throughout the recruitment process.

The Civil Service is dedicated to attracting, retaining, and investing in talent from all backgrounds. For further information, please refer to the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

Role Description

Are you a detail-oriented, adaptable, and proactive individual who thrives in supporting senior leadership to execute high-impact initiatives? If so, this Executive Assistant role may be an excellent fit for you.

We are seeking an Executive Assistant to provide support to the Deputy Directors within the Science, Research, and Innovation Directorate. This role presents a unique opportunity to collaborate directly with Senior Civil Servants and external senior stakeholders, facilitating cross-departmental cooperation and contributing to the achievement of Ministerial objectives.

Key Responsibilities:

The Executive Assistant will play a vital role in assisting Senior Civil Servants in managing their teams and optimizing their schedules. Key responsibilities include:

  • Delivering administrative support to Senior Civil Servants, including efficient diary management tailored to their working styles.
  • Coordinating logistical arrangements for meetings and events, including travel bookings and venue reservations.
  • Facilitating large-scale events by liaising with external and senior officials, delegating tasks, and providing direction.
  • Building strong relationships with senior colleagues through effective communication, both written and verbal.
  • Accompanying senior management to meetings, including taking minutes and following up on action items.
  • Supporting the corporate functions of the directorate, including managing essential documents and collaborating with HR and Finance teams.

Required Skills and Experience:

The ideal candidate will possess:

  • Exceptional organizational and prioritization skills, with a keen eye for detail.
  • Flexibility and adaptability to thrive in a dynamic work environment.
  • Strong interpersonal skills to foster positive relationships with colleagues at all levels.
  • Excellent verbal and written communication abilities, with discretion in handling sensitive information.
  • Self-motivation and resilience, with the capacity to manage a demanding workload independently.
  • Proficiency in various Microsoft applications.
  • Experience working with senior management is preferred.

Benefits:

In addition to a competitive salary, the Department for Science, Innovation & Technology offers a comprehensive benefits package, including:

  • A flexible working culture, including options for job sharing and remote work.
  • Automatic enrollment in the Civil Service Defined Benefit Pension scheme, with substantial employer contributions.
  • A minimum of 25 days of paid annual leave, increasing with service.
  • Access to extensive learning and professional development opportunities.
  • Employee discounts on various retail, travel, and lifestyle services.

Office Attendance:

The Department follows a hybrid working policy, allowing for a blend of office and remote work. Staff are expected to attend the office for a portion of their working hours throughout the accounting period.

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