Finance & Administration Coordinator

3 weeks ago


Belfast, United Kingdom Belfast Full time

Job Overview

:

Role Summary
Tasked with delivering a proficient administrative service aimed at enhancing the productivity and effectiveness of operational teams.

Key Responsibilities
Your primary responsibilities will encompass:

General office management and administrative assistance to the organization. Providing efficient administrative support by implementing computerized systems and maintaining precise records to ensure seamless office operations. Overseeing the document management system utilizing digital platforms. Managing the organization's social media presence, including content creation and correspondence handling. Sorting and distributing incoming mail. Coordinating hospitality services. Arranging corporate hospitality and bookings. Updating document management systems and handling data import/export tasks. Data entry, document processing, and general filing duties. Monitoring and revising records and technical drawings. Assisting in the preparation of documents, including health and safety, tender submissions, and collaborating with team members for document collation, printing, scanning, and binding. Supporting pre-qualification processes and business development initiatives. Managing documents related to quality and safety management systems, ensuring compliance and retention of certifications. Placing and tracking orders within the accounting system. Assisting in payroll preparation and calculations. Organizing training sessions and maintaining the training matrix. Arranging travel accommodations, including flights and hotel bookings. Taking minutes during meetings as required. Welcoming visitors and notifying relevant personnel of their arrival. Coordinating meeting room arrangements. Efficiently managing and distributing communications. Required Skills and Experience
As a Finance & Administration Coordinator, you should possess the following skills and experience:

Essential: Minimum Grade B in English GCSE (or equivalent). At least 5 years of experience in an administrative role within a complex organization. Strong organizational and administrative capabilities. Recent experience with accounting software. Flexibility in work approach and ability to undertake additional tasks as needed. Effective communication skills, both written and verbal. Ability to work independently. Proficiency in Microsoft Office applications and adaptability to other administrative software. Experience in payroll preparation is advantageous. Experience interacting with a diverse range of individuals in a professional setting. Ability to communicate effectively with clients and visitors. Desirable: EDCL (European Computer Driving Licence) or equivalent qualification. Experience in managing ISO documentation. Familiarity with accounting systems. Compensation and Benefits
We offer a competitive salary along with a variety of lifestyle benefits and support services designed to help you balance your work and personal life.

Our Core Benefits include: Pension Scheme with salary sacrifice options. Life Insurance. Health Cash Plan. Cycle to Work Scheme. Discounted Gym Membership. Access to an on-site gym at our headquarters.

We encourage interested candidates to submit their CV for consideration. Best of luck with your application.

WE ARE AN EQUAL OPPORTUNITIES EMPLOYER



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