Finance Administrator

6 months ago

Belfast, United Kingdom ABM Full time

ABM are seeking an experienced and confident individual to become part of the Finance Administration team in the aviation sector on a major client site in the **Greater Belfast area.**

**Purpose**:
To be responsible for raising invoices, processing payments and providing Ad Hoc support to the wider Finance team when required. Support with general filing, answering inquiries and building strong relationships with Client and suppliers.

**Who we are?**

We at ABM, are a global team of 100,000+ dedicated professionals committed to providing safe and healthy spaces where people live, work, and travel. For over a century, we've been serving communities around the world, delivering exceptional facility solutions to businesses of all sizes.

From schools and commercial buildings to hospitals, data centres, manufacturing plants, and airports, we help keep every space open and operating smoothly. But more than that, we believe in putting people first. We know that safe and clean environments are crucial for everyone's well-being, and we take that responsibility seriously. That's why people everywhere count on ABM to deliver the services they need to thrive.

A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential facility services and forward-looking performance solutions across a wide range of industries - from commercial real estate, healthcare, education, technology and data, manufacturing, pharmaceutical and life sciences and more.

With regional operations based in Dublin, Belfast, and Cork, ABM is home to more than 2,300 team members across the Republic of Ireland and Northern Ireland.

Founded in 1909, ABM serves over 20,000 clients throughout the United States, United Kingdom, Republic of Ireland, and other international locations.

**Key Responsibilities**

**Support Services**:

- Process and document client invoices meticulously, guaranteeing precision and completeness.
- Handle supplier invoices with thorough review for accuracy and adherence to company policies.
- Keep meticulous records of all invoices, receipts, and financial transactions.
- Reconcile invoices with purchase orders, delivery receipts, and contracts.
- Engage with clients and suppliers regarding invoice discrepancies and payment concerns.
- Creation and control of client billing documents through internal processes.
- Monitor accounts payable and accounts receivable to ensure prompt payments and collections.
- Contribute to month-end and year-end financial closing processes.
- Prepare and submit regular reports on the status of accounts payable and accounts receivable.
- Prepare and present cost reports to Contracts Manager and onsite Client Governance team.
- Collaborate with the finance team to enhance and streamline invoice processing procedures.
- Occasional assistance to the Contract Support Helpdesk team to record breakdown requests on computer aided facilities management (CAFM) system.
- Daily management and coordination of works through CAFM system.
- Stay current with industry best practices and evolving financial regulations.

**Other**:

- Take a results-orientated approach to the role, ensure results are analysed/trended and understood; and those remedial actions are delivered.
- Support any customer initiatives which could lead to longer term benefits to both the customer and ABM.
- Any other ad-hoc duties as reasonably requested by a member of the Management Team.

**Skills and Experience**

**Essential Criteria**:

- HNC/HND in Finance, Accounting, or a related field preferred.
- 2+ years’ experience as a Finance Administrator or in a similar role.
- Proficiency in accounting software and MS Excel.
- Knowledge of accounting principles, practices, and regulations.

**Desired Skills**:

- Exceptional attention to detail and precision.
- Outstanding organisational and time management abilities.
- Effective communication skills, both written and verbal.
- Capability to work autonomously and within a team.
- Strong problem-solving and analytical skills.
- High ethical standards and professionalism.

**Attitude/Motivation**:

- Confident decision maker under pressure.
- Flexible, reliable, responsible, calm in a crisis.
- Positive and supporting of organisational change.
- Positive attitude.
- Motivated by a desire to grow the business using effective systems.
- A willing team player.
- Ability to work on own initiative.
- Willing to continue professional development and to develop the role.
- Willing to undergo, and provide, training/coaching in line with organisational philosophy.

**Benefits**:

- Negotiable salary
- Flexible working hours
- Refer a Friend Scheme
- Employee Assistance Program

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief.

**#NI**

**Job Types**: Full-time, Permanent

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