Administrative Support Officer
3 weeks ago
Position Overview
We are seeking a dedicated and skilled Administrative Support Officer to join our team within the Midlands Partnership NHS Foundation Trust. This role is essential in providing comprehensive administrative assistance to our multi-disciplinary team, ensuring the smooth operation of services for individuals with learning disabilities.
Key Responsibilities
The successful candidate will be responsible for:
- Delivering high-quality administrative support to professionals within the Community Learning Disability Team.
- Managing confidential documentation and providing efficient word processing services, including the creation of letters and reports.
- Handling incoming correspondence, prioritizing urgent matters, and ensuring appropriate distribution.
- Performing general office tasks such as filing, photocopying, and managing telephone communications.
- Coordinating equipment and stationery orders while adhering to established procurement procedures.
- Maintaining an organized workload to meet service demands effectively.
- Providing coverage for other administrative roles as needed.
- Welcoming visitors and ensuring a professional environment.
Qualifications and Experience
To be considered for this role, candidates should possess:
- NVQ Level 3 in Business Administration or a related field, or equivalent experience.
- A solid foundation of general education.
- Proficiency in word processing, ideally with RSA II typing or equivalent skills.
- Prior experience in a secretarial or administrative capacity, preferably within a healthcare setting.
- A strong understanding of office procedures and the ability to develop effective administrative systems.
Skills and Competencies
The ideal candidate will demonstrate:
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, and MS Teams.
- A commitment to maintaining confidentiality and professionalism in all interactions.
Joining our team means becoming part of a supportive and inclusive organization that values your contributions and offers opportunities for professional growth.
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