Senior Office Coordinator

7 days ago


Chepstow, Monmouthshire, United Kingdom Vibe Recruit Limited Full time

This is a fantastic opportunity to join Vibe Recruit Limited as an Executive Support Specialist in a newly created position. The company is going through an exciting period of growth due to recent acquisitions.

As an Executive Support Specialist, you will be responsible for:

  • Managing the administration and scheduling requirements of senior executives on a day-to-day basis
  • Scheduling and attending high-level meetings and taking minutes
  • Coordinating complex schedules by managing diaries, organizing meetings and appointments, and prioritizing tasks
  • Managing high-volume inboxes and responding to emails in a timely and professional manner
  • Preparing corporate documents, including meeting packs and accurate minutes
  • Arranging travel, processing expenses, and complying with company policies
  • Supporting the leadership team with ad-hoc requests

The ideal candidate will have:

  • Board-level or senior management-level experience as an EA or PA
  • Excellent time management and organizational skills
  • Strong communication and interpersonal skills
  • Discretion and trustworthiness
  • Ability to think outside the box and work with a sense of urgency
  • Strong attention to detail and business acumen

The company offers a competitive salary, hybrid working, and career development opportunities, as well as a range of company benefits, including:

  • 25 days' holiday (plus bank holidays)
  • Company pension
  • Medical cash-back plan
  • Employee assistance programme
  • Life insurance
  • Social events
  • Cycle to work scheme

This is an exciting time to join the company as they continue to build on their success.



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