Executive Administrative Assistant

3 weeks ago

Airdrie, North Lanarkshire, United Kingdom NHS Lanarkshire Full time

Position Overview

The purpose of this role is to facilitate the smooth and effective operation of the Management offices by delivering a thorough personal administrative and secretarial support service. This includes comprehensive secretarial assistance, meticulous diary management, coordination of meetings, and a variety of other responsibilities across the spectrum of duties.

About NHS Lanarkshire

Are you interested in becoming a part of NHS Lanarkshire? This could be your chance to join Team Lanarkshire.

At NHS Lanarkshire, we prioritize patient care in all our endeavors. Every team member contributes significantly to the delivery of our healthcare services.

We proudly cater to a diverse population of 655,000 across both rural and urban areas in North and South Lanarkshire. NHS Lanarkshire encompasses Acute Services (providing hospital-based care across three main sites), Corporate & Property & Support Services, and Health and Social Care Partnerships that deliver integrated primary healthcare and social care services to local communities.

Key Qualifications

  • HNC/SVQIII in Secretarial Studies/Business Administration or equivalent experience
  • Prior experience in a Management Secretary role
  • Proficiency in various software systems
  • Advanced typing skills
  • Capability to work independently
  • Familiarity with medical terminology
  • Strong organizational and communication abilities
  • Commitment to confidentiality, tact, diplomacy, and discretion

Desirable Skills

  • Relevant experience within the NHS in an administrative or secretarial capacity
  • Knowledge of SSTS Reports
  • Competence in coordinating schedules for senior staff
  • Ability to manage daily diaries effectively
  • Team-oriented mindset
  • Skill in prioritizing and managing workload to align with organizational goals
  • Attention to detail and capacity to meet deadlines
  • Excellent verbal and written communication skills, including minute-taking and effective interaction with a diverse range of individuals
  • Flexibility in working hours

Employment Type

This is a full-time, fixed-term position.

Work Environment

The role will be situated within the Management Team.

The working schedule can be discussed during the interview process.

Additional Information

If you are seeking further details, we encourage you to reach out.

Why Choose NHS Lanarkshire?

By joining us, you will find a nurturing environment that allows you to enhance your skills and advance your career.

Some benefits of working with NHS Lanarkshire include:

  • A minimum of 27 days of annual leave, increasing with service length
  • At least 8 public holidays
  • Membership in the NHS Pension Scheme, which includes life insurance benefits
  • Paid sick leave that increases with service length
  • Access to occupational health services
  • Employee counseling services
  • Policies and procedures supporting work-life balance

NHS Lanarkshire offers a variety of support services addressing both professional and personal challenges, including occupational health and independent counseling.

For More Information

For additional insights regarding the role, please refer to the Job Description. For inquiries about the recruitment process, the organization, or the services we provide, please consult our information pack.

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