Executive Personal Assistant

3 weeks ago

Airdrie, North Lanarkshire, United Kingdom NHS Scotland Full time
The Position

This role is pivotal in ensuring the smooth and effective operation of the Management offices by delivering a thorough personal secretarial and administrative support service. Responsibilities include comprehensive secretarial assistance, managing schedules, coordinating meetings, and various other tasks across a wide range of duties.


NHS Scotland

Are you interested in becoming a part of NHS Scotland? This could be your chance to join a dedicated team.

At NHS Scotland, we prioritize patient care in all our endeavors. Every team member contributes significantly to the delivery of our healthcare services.

We serve a diverse population across various communities, providing integrated healthcare and social services to enhance the well-being of those we support.

What We Expect From You
  • Relevant qualifications such as HNC/SVQIII in Secretarial Studies or Business Administration, or equivalent experience
  • Prior experience in a Management Secretary role
  • Proficiency in various software applications
  • Advanced typing skills
  • Ability to work independently and take initiative
  • Familiarity with medical terminology
  • Strong organizational and communication abilities
  • Maintaining confidentiality, tact, diplomacy, and discretion
Additional Skills That Would Be Beneficial
  • Experience within the NHS in an administrative or secretarial capacity
  • Knowledge of SSTS Reports
  • Capability to coordinate schedules for senior personnel
  • Expertise in daily diary management
  • Team-oriented mindset
  • Ability to prioritize tasks and manage workload effectively
  • Attention to detail and ability to meet deadlines
  • Excellent verbal and written communication skills, including minute-taking and effective interaction with diverse individuals
  • Flexibility in working hours
Contract Details

This is a full-time position with a fixed-term contract.

Location and Work Schedule

The position will be part of the Management Team.

The work schedule can be discussed during the interview process.

Interested in Learning More?

If you would like further information, we encourage you to reach out.

Why Choose NHS Scotland?

Joining us means entering a supportive environment where you can enhance your skills and advance your career.

Some benefits of working with NHS Scotland include:

  • A minimum of 27 days of annual leave, increasing with service
  • A minimum of 8 public holidays
  • Membership in the NHS Pension Scheme, including life insurance benefits
  • Paid sick leave that increases with service
  • Access to occupational health services
  • Employee counseling services
  • Policies promoting work-life balance

NHS Scotland offers various support services addressing both professional and personal life challenges, accessible through our resources.

Further Information

For more details about the role, please refer to the Job Description. For inquiries regarding the recruitment process or the organization, please consult our information pack or recruitment webpage.

Important Information for Applicants
  • Application deadlines are indicated in the job listing.
  • For assistance with the application process, refer to the provided resources.
  • Our primary communication method is via email; please ensure your email address is accurate.
  • Regularly check your email and application account for updates.
  • For any system-related issues, please contact the support hub.
  • We recommend using modern web browsers for the application process.
  • Once submitted, applications cannot be modified.

NHS Scotland is committed to building a workforce that reflects the diversity of our society, ensuring that every individual can thrive based on their skills and talents.

We anticipate significant interest in this position and may close the application process once we receive a sufficient number of applications.

We encourage prospective applicants to verify their eligibility to work in the UK prior to applying.

NHS Scotland is dedicated to implementing a reduced working week while ensuring patient safety and service continuity.

NHS Scotland Recruitment Website

Consider joining us

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