Executive Administrative Assistant

3 weeks ago

Airdrie, North Lanarkshire, United Kingdom NHS Lanarkshire Full time

Position Overview

The primary responsibility of this role is to facilitate the smooth operation of the Management offices by delivering comprehensive administrative and personal support services. This includes managing schedules, organizing meetings, and executing a variety of tasks that encompass a wide range of responsibilities.

About NHS Lanarkshire

NHS Lanarkshire is dedicated to prioritizing patient care in all our endeavors. Each team member plays a vital role in the delivery of our healthcare services.

We serve a diverse population across both rural and urban areas, providing integrated healthcare and social services through various partnerships.

Key Qualifications

  • HNC/SVQIII in Secretarial Studies or Business Administration, or equivalent experience
  • Prior experience in a Management Secretary role
  • Proficiency in various software applications
  • Advanced typing skills
  • Ability to work independently and use initiative
  • Familiarity with medical terminology
  • Strong organizational and communication abilities
  • High level of confidentiality, tact, and discretion

Preferred Skills

  • Relevant experience within the NHS in an administrative capacity
  • Knowledge of SSTS Reports
  • Experience coordinating schedules for senior staff
  • Daily diary management capabilities
  • Effective team collaboration skills
  • Ability to prioritize tasks and manage workload efficiently
  • Attention to detail and ability to meet deadlines
  • Excellent verbal and written communication skills, including minute-taking and effective interaction with a diverse range of individuals
  • Flexibility in working hours

Employment Type

This is a full-time, fixed-term position.

Work Environment

The role will be situated within the Management Team, with the working pattern to be discussed during the interview process.

Benefits of Joining NHS Lanarkshire

By becoming part of our team, you will experience a supportive work environment that encourages skill development and career advancement.

Some of the benefits include:

  • A minimum of 27 days of annual leave, increasing with service
  • At least 8 public holidays
  • Membership in the NHS Pension Scheme, which includes life insurance benefits
  • Paid sick leave that increases with service
  • Access to occupational health services
  • Employee counseling services
  • Policies promoting work-life balance

Additional Support

NHS Lanarkshire offers a variety of support services to assist with both professional and personal challenges, including occupational health and counseling services.

Further Information

For more details regarding this role, please refer to the Job Description. For insights into the recruitment process or the organization, additional resources are available.

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