Proposal Coordinator

3 weeks ago

London, Greater London, United Kingdom Project Partners Full time
Job Overview

Proposal and Business Development Coordinator

Working Hours: 40 hours per week, Monday - Friday

Location: Hybrid role with occasional travel

Project Partners is seeking a Proposal and Business Development Coordinator to join our dynamic team. This position offers a hybrid working environment with occasional travel for team collaboration.

Role Objective

We aim to enhance our proposal team to continue achieving success and securing new contracts. We are in search of a committed and meticulous Proposal & Business Development Coordinator to assist our project acquisition teams. This role is crucial in managing and coordinating the proposal process, ensuring timely and high-quality submissions, as well as supporting company leadership in delivering presentations and other tailored requirements throughout the business development cycle.

As part of the centralized Business Development team, the successful candidate will initially collaborate with our partner organization and engage with their teams.

Key Responsibilities

  • Proposal Coordination: Aid in the preparation and management of proposal documents and submissions, ensuring accuracy and adherence to client specifications.
  • Prequalification Questionnaires (PQQs): Assist in completing prequalification questionnaires (PQQs) with contributions from the Proposal Manager and operational teams.
  • Copywriting and Editing: Support proposal writers, edit documents, and help draft sections of the PQQ with assistance from other internal stakeholders.
  • Presentations: Create PowerPoint slides and presentations to support internal teams for various purposes.
  • Communication: Serve as a liaison among all stakeholders, maintaining clear and effective communication channels.
  • Document Management: Organize and maintain a repository of proposal documents, templates, and resources.
  • Proposal Library Maintenance: Develop and maintain the proposal library, ensuring all materials are current and easily accessible.
  • Collaboration: Work with cross-functional teams to gather necessary information and inputs for proposal submissions.
  • Quality Assurance: Review and proofread proposal documents to ensure consistency and quality.
  • Schedule Management: Monitor proposal timelines and deadlines, ensuring timely submission of all proposal-related materials.
  • Perform any other duties relevant to this position.

Qualifications:

  • Prior experience in a proposal coordination or similar role, preferably within the construction or engineering sectors.

Skills Required:

  • Working knowledge of Adobe InDesign and the ability to edit proposals created in this software (with support from Graphic Designers).
  • Flexibility to adapt to a fast-paced, deadline-driven environment.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Attention to detail and a high level of accuracy.
  • Ability to work independently and collaboratively within a team.

Benefits:

  • Competitive Salary
  • 25 days of annual leave
  • Long Service Recognition
  • Car allowance
  • Access to Pension schemes
  • Life Assurance and Critical Illness coverage
  • Employee Assistance Programme
  • Corporate Social Responsibility initiatives
  • Opportunities for Continuous Development

For further information, please refer to our application process.

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