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Proposal Coordinator

2 months ago

London, Greater London, United Kingdom Project Partners Full time
Position Overview

Proposal and Business Development Coordinator

Working Hours: 40 hours per week, Monday - Friday

Location: Hybrid role with occasional travel

Project Partners is seeking a Proposal and Business Development Coordinator to join our dynamic team. This position offers a hybrid working environment with occasional travel for team collaboration.

Role Objective

We aim to enhance our proposal team to continue achieving success and securing new contracts. We are in search of a committed and meticulous Proposal & Business Development Coordinator to assist our project-winning teams. This role is crucial in facilitating and coordinating the proposal process, ensuring timely and high-quality submissions, as well as supporting company leadership in delivering presentations and other tailored requirements throughout the business development cycle.

As part of the centralized Business Development team, the successful candidate will initially collaborate with our partner organization and engage with their teams.

Key Responsibilities

The ideal candidate will be required to communicate effectively at all levels (Executive team, Business Development, Estimating, and Operations) within the organization and possess the ability to engage with individuals under pressure.

You must be a proficient coordinator with the capability to write and edit content as necessary. You will serve as a driving force within the proposal team, guiding the team towards achieving project goals. This is an excellent opportunity to advance within a stable and thriving organization that offers exceptional company benefits.

  • Proposal Coordination: Assist in the preparation and management of proposal documents and submissions, ensuring accuracy and compliance with client specifications.
  • Prequalification Questionnaires (PQQs): Support the completion of prequalification questionnaires (PQQs) with input from the Proposal Manager and operational teams.
  • Copywriting and Editing: Provide support to proposal writers, edit documents, and help draft elements of the PQQ with assistance from other internal stakeholders.
  • Presentations: Create PowerPoint slides and presentations to support internal teams for various purposes.
  • Communication: Act as a liaison between all parties, maintaining clear and effective communication channels.
  • Document Management: Organize and maintain a database of proposal documents, templates, and resources.
  • Proposal Library Maintenance: Develop and maintain the proposal library, ensuring all materials are current and easily accessible.
  • Collaboration: Work with cross-functional teams to gather necessary information and inputs for proposal submissions.
  • Quality Assurance: Review and proofread proposal documents to ensure consistency and quality.
  • Schedule Management: Monitor proposal timelines and deadlines, ensuring timely submission of all proposal-related materials.
  • Additional Duties: Perform any other responsibilities appropriate to this position.

Qualifications:

  • Previous experience in a proposal coordination or similar role, preferably within the construction or engineering sectors.

Required Skills:

  • Working knowledge of Adobe InDesign and the ability to edit proposals produced in this software (with support from Graphic Designers).
  • Flexibility to work with proposal teams in a deadline-driven environment.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Attention to detail and a high level of accuracy.
  • Ability to work independently and collaboratively as part of a team.

Employee Benefits:

  • Competitive Salary
  • 25 days annual leave
  • Long Service Scheme
  • Car allowance
  • Access to Pension schemes
  • Life Assurance and Critical Illness cover
  • Access to Employee Assistance Programme
  • Continuous Development Opportunities

For further information, please refer to the application process.