Procurement Coordinator

3 weeks ago

Leamington Spa, Warwickshire, United Kingdom Brellis Recruitment Ltd Full time

Procurement Coordinator / Supply Chain Administrator

Salary approximately £30k, Attractive office environment, Annual bonus, Supportive team culture.

Brellis Recruitment Ltd is seeking a skilled Procurement Coordinator / Supply Chain Administrator for a reputable SME with over 25 years in the industry, recognized for delivering high-quality products across various sectors.

In this role, you will collaborate closely with fellow Procurement professionals. Your responsibilities will include negotiating pricing and logistics, efficiently processing orders in SAP, and ensuring timely fulfillment from suppliers while keeping all key stakeholders informed.

Key Requirements for Procurement Coordinator / Supply Chain Administrator

  • Demonstrated experience in procurement is essential
  • Familiarity with international trade practices is advantageous
  • Strong numerical skills are necessary, as price calculations involve multiple factors such as transport fees, import duties, currency conversions, and industry taxes
  • Proficiency in Excel is required, as supplier price matrix information will be utilized and converted into internal cost structures
  • A level or degree education or equivalent is preferred

Core Responsibilities

  • Negotiate product pricing and availability with suppliers.
  • Evaluate product samples and establish detailed specifications.
  • Collaborate with the Sales Team on new product development initiatives.
  • Calculate final purchase prices for the Sales Team, incorporating exchange rates, import duties, and transport costs.
  • Update and track quote requests and supplier pricing in SAP.
  • Generate monthly internal pricing matrices for the Sales Team.
  • Monitor trends in raw material and currency pricing, keeping the Sales Team and Operations Director informed of potential increases.
  • Develop strong relationships with suppliers through effective communication.
  • Report any supply chain issues during weekly Operations Team meetings.
  • Assist the Operations Director in identifying new suppliers for existing and new products to enhance service and profitability.

Order Processing Duties

  • Create new product records in SAP, ensuring accuracy in specifications.
  • Update product records in SAP as necessary.
  • Verify all order documentation from the sales team for accuracy in specifications, pricing, and delivery details.
  • Generate sales and purchase orders in SAP based on information provided by the Sales Team, adhering to established procedures.
  • Secure Finance approval for customer orders exceeding credit limits.
  • Implement down payment processes for customers without credit permissions.

Order Fulfillment Responsibilities

  • Dispatch purchase orders to suppliers.
  • Send sales order confirmations to customers.
  • Monitor supplier purchase order confirmations, recording dates in SAP and addressing any discrepancies.
  • Manage customer and supplier inquiries post-order to ensure target delivery dates are met, escalating issues as necessary.
  • Foster strong relationships with suppliers and customers through effective communication.
  • Ensure timely dispatch of containers from overseas suppliers and follow up on required documentation.
  • Maintain up-to-date dispatch dates in SAP as information becomes available.
  • Utilize weekly SAP reports to review orders due from suppliers, ensuring customer lead times are consistently met and taking corrective action as needed.
  • Participate in Operations Team meetings to address potential supply chain challenges and develop action plans in collaboration with stakeholders.
  • Coordinate with the Sales Team regarding drop ship orders as requested.
  • Process stock item orders in SAP and notify the Warehouse & Logistics Manager for physical stock picking and transport arrangements.

INDH

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