Procurement Administrator

3 weeks ago

Leamington Spa, Warwickshire, United Kingdom Brellis Recruitment Ltd Full time

Procurement Administrator

Salary around £30k, Attractive office environment, Annual bonus, Collaborative team culture.

We are seeking a skilled Procurement Administrator for a reputable SME located in the heart of Leamington. This organization has been a key player in the market for over 25 years, providing top-notch products across various sectors.

In this role, you will collaborate closely with another Procurement Administrator. Your responsibilities will include negotiating pricing and transport options, efficiently processing orders in SAP, and ensuring timely fulfillment from suppliers while keeping key stakeholders updated.

Requirements for the Procurement Administrator

  • Proven experience in procurement is essential
  • Familiarity with international trade is advantageous
  • Strong numerical skills are required, as pricing calculations involve multiple factors such as transport fees, import duties, currency conversions, and industry taxes
  • Proficiency in Excel is necessary for managing price matrix information from suppliers
  • A level or degree or equivalent qualification is required

Key Responsibilities

  • Negotiate product pricing and availability with suppliers.
  • Evaluate product samples and determine detailed specifications.
  • Collaborate with the Sales Team on new product development as needed.
  • Calculate final purchase prices for the Sales Team, factoring in exchange rates, import duties, and transport costs.
  • Update and follow up on quote requests and pricing in SAP.
  • Create monthly internal pricing matrices for the Sales Team.
  • Monitor trends in raw material and currency pricing, keeping the Sales Team and Operations Director informed of potential increases from suppliers.
  • Establish strong relationships with suppliers through effective communication.
  • Report any supply issues to the Operations Director during weekly meetings.
  • Assist the Operations Director in sourcing new suppliers for both existing and new products to enhance service and profitability.

Order Processing Duties

  • Establish new product records in SAP, ensuring accuracy in specifications.
  • Update product records in SAP as necessary.
  • Verify all order documentation from the sales team for accuracy in specifications, pricing, and delivery details.
  • Generate orders in SAP, creating both sales and purchase orders for approval by the Operations Director.
  • Obtain finance approval for customer orders exceeding credit limits.
  • Adhere to down payment order processes when customer credit is not available.

Order Fulfillment Responsibilities

  • Dispatch purchase orders to suppliers.
  • Send sales order confirmations to customers.
  • Track supplier purchase order confirmations, recording dates in SAP and addressing any discrepancies.
  • Manage customer and supplier inquiries post-order to ensure target delivery dates are met, escalating issues as necessary.
  • Build and maintain strong relationships with suppliers and customers.
  • Ensure timely dispatch of containers from overseas suppliers and follow up on necessary documentation.
  • Keep SAP updated with relevant dispatch dates as information becomes available.
  • Utilize weekly SAP reports to review orders due from all suppliers, ensuring customer lead times are consistently met and taking corrective action as needed.
  • Participate in Operations Team meetings to address potential supply chain challenges and develop action plans in collaboration with stakeholders.
  • Coordinate with the Sales Team regarding drop ship goods as requested.
  • Process orders in SAP for stock items and notify the Warehouse & Logistics Manager for physical stock picking and transport arrangements.

INDH

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