Administrative Support Specialist

3 weeks ago

Northampton, Northamptonshire, United Kingdom Northampton General Hospital Full time

Position Overview

Are you adept at improving patient satisfaction and care through effective administrative assistance?

The Therapies Department at Northampton General Hospital is on the lookout for a dedicated and motivated Administrative Support Specialist to become part of their vibrant team.

We cater to patients across a range of disciplines, including Surgery, Orthopaedics, Medicine, Stroke, Respiratory, Oncology, and Haematology.

Additionally, we provide support for Outpatient Hand Therapy Clinics, Amputees at the Enablement Centre, and The Macmillan Pre-habilitation / Rehabilitation Team.

If you possess the requisite skills and experience to contribute to exceptional care delivery, we encourage you to learn more about this opportunity.

Key Responsibilities

  • Provide administrative assistance to the Therapy Services:
  • Inpatient adult Occupational Therapy and Physiotherapy services, including specialized areas
  • Hand Therapy
  • Enablement Centre

About Our Organization

Northampton General Hospital is a significant employer in the area and is currently undergoing an exciting transformation. Our divisions are committed to enhancing operational efficiency as we modernize and progress. We have recently established a Group Model with Kettering General Hospital NHS Foundation Trust, forming University Hospitals of Northamptonshire.

Our Core Values

  • Compassion
  • Accountability
  • Respect
  • Integrity
  • Courage

We aim to attract high-caliber individuals to deliver services across the University Hospitals of Northamptonshire and help unlock the full potential of every team member. We value effective communication and diverse recruitment practices.

We are a Defense positive trust, providing support to reservists, veterans, spouses, and partners.

The Hospital Group welcomes applications from individuals belonging to all protected groups, with a particular emphasis on those from BAME, Disabled, and LGBTQ+ backgrounds, recognizing their underrepresentation in our facilities.

We understand the importance of collaborating with colleagues from various backgrounds and strive to create an inclusive and cooperative work environment.

We have active Networks that promote and support colleagues from all backgrounds, ensuring everyone feels valued and has a sense of belonging while working for Kettering and Northampton General Hospitals.

Job Duties

Hand Therapy and Enablement Centre
Deliver reception services for Hand Therapy and Enablement Centre outpatient services, including patient reception and appointment scheduling. Manage incoming and outgoing correspondence, maintain clinic diaries, and assist in data entry. Ensure an efficient filing system and provide administrative leadership support. Coordinate office supplies and validate invoices. Report sickness absences promptly.

All Therapy Teams
Complete template reports for Therapists and provide administrative support across all therapy areas. Handle document printing, distribution, and file management. Schedule meeting rooms and take minutes as required. Communicate effectively with various stakeholders while maintaining confidentiality. Utilize electronic patient administrative systems and contribute to governance activities. Engage in training and development activities while upholding integrity and confidentiality.

Candidate Profile

Education, Training, and Qualifications

  • Essential
    Minimum of GCSE at Grade C level or equivalent.

Desirable
NVQ2 or equivalent experience, RSA2.

Knowledge and Experience

  • Essential
    Strong IT skills, effective communication, and a courteous telephone manner.

Desirable
Proficiency in Microsoft Office, office procedures, and patient administration systems.

Skills

  • Essential
    Organizational skills, attention to detail, ability to work under pressure, and build effective relationships.

Key Competencies and Personal Attributes

  • Essential
    Initiative, effective communication, and sensitivity to patient needs.

  • Administrative Support Specialist

    6 days ago

    Northampton, Northamptonshire, United Kingdom Hays Specialist Recruitment Limited Full time

    Job Summary:Hays Specialist Recruitment Limited is seeking a highly organized and detail-oriented Sales Administrator to provide essential administrative support to the sales team. As a key member of the team, you will play a crucial role in ensuring the smooth operation of sales processes and contributing to overall sales success.Key Responsibilities:Order...

  • Sales and Administrative Support Specialist

    5 days ago

    Northampton, Northamptonshire, United Kingdom Hays Specialist Recruitment Limited Full time

    Job Summary:Hays Specialist Recruitment Limited is seeking a highly organized and detail-oriented Sales and Administrative Support Specialist to join our team. As a Sales and Administrative Support Specialist, you will provide essential administrative support to the sales team, ensuring the smooth operation of sales processes and contributing to overall...

  • Sales and Administrative Support Specialist

    16 hours ago

    Northampton, Northamptonshire, United Kingdom Hays Specialist Recruitment Limited Full time

    Job Summary:We are seeking a highly organized and detail-oriented Sales and Administrative Support Specialist to join our team at Hays Specialist Recruitment Limited. As a key member of our sales team, you will provide essential administrative support to ensure the smooth operation of sales processes and contribute to overall sales success.Key...

  • Sales and Administrative Support Specialist

    19 hours ago

    Northampton, Northamptonshire, United Kingdom Hays Specialist Recruitment Limited Full time

    Job Summary:We are seeking a highly organized and detail-oriented Sales and Administrative Support Specialist to join our team at Hays Specialist Recruitment Limited. As a key member of our sales team, you will provide essential administrative support to ensure the smooth operation of sales processes and contribute to overall sales success.Key...

  • Administrative Support Specialist

    6 days ago

    Northampton, Northamptonshire, United Kingdom Temple Recruitment Specialists Full time

    **Job Summary**Temple Recruitment Specialists is seeking an experienced Administrative Support Specialist to join our team in a office-based role. As an Office Coordinator, you will be responsible for providing administrative support to our clients.Key Responsibilities:Manage sales ledger, raise invoices, and statement runs.Communicate with customers and...

  • Administrative Support Specialist

    4 days ago

    Northampton, Northamptonshire, United Kingdom Temple Recruitment Specialists Full time

    **Job Summary**Temple Recruitment Specialists is seeking an experienced Administrative Support Specialist to join our team in a office-based role. As an Office Coordinator, you will be responsible for providing administrative support to our clients.Key Responsibilities:Manage sales ledger, raise invoices, and statement runs.Communicate with customers and...

  • Administrative Support Specialist

    2 days ago

    Northampton, Northamptonshire, United Kingdom Maidwell Hall School Full time

    Maidwell Hall School is seeking an experienced Administrative Support Specialist to provide vital support to the Headteacher.As a key member of the School's administrative team, you will act as the gateway and gatekeeper to the Headteacher, providing a first-rate, efficient, and confidential administrative and secretarial service that supports the...

  • Administrative Support Specialist

    2 days ago

    Northampton, Northamptonshire, United Kingdom Maidwell Hall School Full time

    Maidwell Hall School is seeking an experienced Administrative Support Specialist to provide vital support to the Headteacher.As a key member of the School's administrative team, you will act as the gateway and gatekeeper to the Headteacher, providing a first-rate, efficient, and confidential administrative and secretarial service that supports the...

  • Administrative Support Specialist

    2 days ago

    Northampton, Northamptonshire, United Kingdom Maidwell Hall School Full time

    Job DescriptionMaidwell Hall School is seeking an experienced Administrative Support Specialist to provide vital administrative support to the Headteacher.As a key member of the School's administrative team, you will act as the primary point of contact for the Headteacher, providing a first-rate, efficient, and confidential administrative and secretarial...

  • Administrative Support Specialist

    2 days ago

    Northampton, Northamptonshire, United Kingdom Maidwell Hall School Full time

    Job DescriptionMaidwell Hall School is seeking an experienced Administrative Support Specialist to provide vital administrative support to the Headteacher.As a key member of the School's administrative team, you will act as the primary point of contact for the Headteacher, providing a first-rate, efficient, and confidential administrative and secretarial...

  • Administrative Support Specialist

    3 weeks ago

    Northampton, Northamptonshire, United Kingdom Opus People Solutions Ltd Full time £14

    Position: Administrative Support Specialist - Housing Salary: £13 per hour Working Hours: Monday to Friday We are seeking a dedicated Administrative Support Specialist to join our Housing Allocations team at Opus People Solutions Ltd. This role involves providing essential support within a dynamic office environment. The successful candidate will be...

  • Administrative Support Specialist

    3 weeks ago

    Northampton, Northamptonshire, United Kingdom Opus People Solutions Ltd Full time £14

    Position: Administrative Support Specialist - HousingWorking Hours: Monday - FridayLocation: Candidates should be prepared to work in various office locations as required, with potential for remote work following the completion of training. Opus People Solutions Ltd is seeking an Administrative Support Specialist to join the Housing Allocations team. We are...

  • Administrative Support Specialist

    5 days ago

    Northampton, Northamptonshire, United Kingdom University of Northampton Full time

    About the RoleThe University of Northampton is seeking a highly skilled and experienced Administrative Support Specialist to provide expert administrative and secretarial support to the Director and their executive team. The successful candidate will be responsible for providing a high level of administrative support, including:Managing the Director's inbox...

  • Administrative Support Specialist

    4 days ago

    Northampton, Northamptonshire, United Kingdom University of Northampton Full time

    About the RoleThe University of Northampton is seeking a highly skilled and experienced Administrative Support Specialist to provide expert administrative and secretarial support to the Director and their executive team. The successful candidate will be responsible for providing a high level of administrative support, including:Managing the Director's inbox...

  • Administrative Support Specialist

    3 days ago

    Northampton, Northamptonshire, United Kingdom St Andrew's Healthcare Full time

    About St Andrew's HealthcareWe are a leading mental health charity dedicated to providing innovative and compassionate care to individuals with complex mental health needs.Our MissionWe strive to create a society where everyone with complex mental health needs is heard, valued, and has hope for their future.The RoleWe are seeking an experienced...

  • Administrative Support Specialist

    3 days ago

    Northampton, Northamptonshire, United Kingdom St Andrew's Healthcare Full time

    About St Andrew's HealthcareWe are a leading mental health charity dedicated to providing innovative and compassionate care to individuals with complex mental health needs.Our MissionWe strive to create a society where everyone with complex mental health needs is heard, valued, and has hope for their future.The RoleWe are seeking an experienced...

  • Administrative Support Specialist

    3 weeks ago

    Northampton, Northamptonshire, United Kingdom Brook Street UK Full time

    Position OverviewBrook Street UK is seeking a dedicated Administrative Support Specialist. This role is vital in delivering essential administrative functions that underpin the legal framework across the region.Our organization plays a crucial role in upholding the principles of justice and ensuring that the legal system operates efficiently for all...

  • Administrative Support Specialist

    4 days ago

    Northampton, Northamptonshire, United Kingdom East Midlands Ambulance Service NHS Trust Full time

    Job OverviewThis position is for a Permanent Administrative Support Specialist for the Northamptonshire Division based at the East Midlands Ambulance Service NHS Trust.The post holder will report directly to the Divisional Administrator Coordinator and is responsible for the efficient and effective administrative support for the Division.Main Duties of the...

  • Administrative Support Specialist

    2 weeks ago

    Northampton, Northamptonshire, United Kingdom East Midlands Ambulance Service NHS Trust Full time

    Job OverviewThis position is for a Permanent Administrative Support Specialist for the Northamptonshire Division based at the East Midlands Ambulance Service NHS Trust.The post holder will report directly to the Divisional Administrator Coordinator and is responsible for the efficient and effective administrative support for the Division.Main Duties of the...

  • Administrative Support Specialist

    4 days ago

    Northampton, Northamptonshire, United Kingdom Northamptonshire Healthcare Foundation Trust Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our CAMHS Team at Northamptonshire Healthcare Foundation Trust. As an integral part of our team, you will provide administrative support to our Clinical Administrators and designated Clinical/Medical staff.Key ResponsibilitiesProvide administrative...