Administrative Coordinator
3 weeks ago
Administrative Coordinator - Business Support – Construction Sector
Location: Preston-Lancashire
Salary: Up to £30k
We are seeking a dedicated Administrative Coordinator to provide essential support to our Directors. Experience in the construction or engineering sector is highly valued.
Key Responsibilities:
- Handle incoming calls from clients and customers, demonstrating a professional telephone demeanor.
- Assist with various administrative tasks, including scanning and creating/merging PDF documents.
- Prepare and format documents for proposals, requiring proficiency in Excel, Outlook, Word, and Publisher.
- Manage the flow of incoming and outgoing mail.
- Assist with expense tracking and receipt management.
- Support financial operations, including invoicing, debt management, and using Xero software.
- Coordinate travel arrangements and accommodation for staff.
- Provide assistance with meeting minutes, reports, and agendas.
- Help compile submissions for tenders and proposals.
- Set up meeting rooms for client engagements and organize refreshments.
- Provide personal assistant support to Directors.
- Ensure a safe office environment by conducting regular reviews of Fire and Health & Safety protocols, including Fire Alarm testing and Fire Drills.
Experience Required:
- Proven experience in business administration and financial management.
- Ability to exercise judgment and initiative in addressing inquiries on behalf of Senior Managers/Directors.
- Exceptional communication skills.
- Capability to effectively manage and prioritize personal workload.
- Strong written, listening, and verbal communication abilities.
- Confidence in engaging with individuals at all organizational levels.
- Proficiency in Microsoft Office Suite.
Skills and Competencies:
- A minimum of three years of relevant experience in administrative roles.
- Aptitude for supporting business development opportunities.
- Reliability and discretion in handling sensitive business information.
- Strong organizational skills.
- Accuracy and efficiency in task execution.
- Effective communication of information to staff across various levels.
Qualifications:
- Degree or qualification in business administration or management.
- Candidates with substantial experience in a relevant field may also be considered.
- A valid driving license and access to a personal vehicle are required.
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