Administrative Coordinator

3 weeks ago


Preston, United Kingdom JAYCO Recruitment Full time

Administrative Coordinator - Business Support – Construction Sector

Location: Preston-Lancashire

Salary: Up to £30k

We are seeking a dedicated Administrative Coordinator to provide essential support to our Directors. Experience in the construction or engineering sector is highly valued.

Key Responsibilities:

  • Handle incoming calls from clients and customers, demonstrating a professional telephone demeanor.
  • Assist with various administrative tasks, including scanning and creating/merging PDF documents.
  • Prepare and format documents for proposals, requiring proficiency in Excel, Outlook, Word, and Publisher.
  • Manage the flow of incoming and outgoing mail.
  • Assist with expense tracking and receipt management.
  • Support financial operations, including invoicing, debt management, and using Xero software.
  • Coordinate travel arrangements and accommodation for staff.
  • Provide assistance with meeting minutes, reports, and agendas.
  • Help compile submissions for tenders and proposals.
  • Set up meeting rooms for client engagements and organize refreshments.
  • Provide personal assistant support to Directors.
  • Ensure a safe office environment by conducting regular reviews of Fire and Health & Safety protocols, including Fire Alarm testing and Fire Drills.

Experience Required:

  • Proven experience in business administration and financial management.
  • Ability to exercise judgment and initiative in addressing inquiries on behalf of Senior Managers/Directors.
  • Exceptional communication skills.
  • Capability to effectively manage and prioritize personal workload.
  • Strong written, listening, and verbal communication abilities.
  • Confidence in engaging with individuals at all organizational levels.
  • Proficiency in Microsoft Office Suite.

Skills and Competencies:

  • A minimum of three years of relevant experience in administrative roles.
  • Aptitude for supporting business development opportunities.
  • Reliability and discretion in handling sensitive business information.
  • Strong organizational skills.
  • Accuracy and efficiency in task execution.
  • Effective communication of information to staff across various levels.

Qualifications:

  • Degree or qualification in business administration or management.
  • Candidates with substantial experience in a relevant field may also be considered.
  • A valid driving license and access to a personal vehicle are required.


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