Administrative and Database Coordinator
6 months ago
As an Administrative and Database Coordinator, you will play a crucial role in ensuring the smooth operation of our events organisation. You will manage administrative tasks and maintain the company's database to support efficient event planning and execution.
**Responsibilities**:
- **Secretarial Duties**:
- Schedule appointments and meetings for executives.
- Prepare and maintain event documentation, including contracts, invoices, and other relevant paperwork.
- **Database Management**:
- Maintain and update the company's database with accurate and relevant information.
- Ensure data integrity and security, including regular backups.
- Generate reports and insights from the database to aid decision-making.
- Collecting the accurate database from social media and websites
- **Event Support**:
- Collaborate with event planners to ensure seamless coordination of administrative tasks.
- Assist in the preparation of event materials and logistics.
- **Office Support**:
- Provide general administrative support to various departments.
- Order and manage office supplies.
**Skills and Qualifications**:
- **Organizational Skills**:
- Ability to handle multiple tasks and prioritise effectively.
- Excellent time management skills.
- **Communication Skills**:
- Strong written and verbal communication skills.
- Comfortable interacting with clients, vendors, and team members.
- **Database Management**:
- Proficiency in using database software (e.g., Microsoft Access, MySQL).
- Attention to detail for accurate data entry and management.
- **Tech-Savvy**:
- Familiarity with office software (Microsoft Office suite, Online communication platforms like Zoom and CRM platforms like Odoo.
- Quick learner of any industry-specific software used for event planning (Odoo ).
- **Problem-Solving**:
- Ability to identify and resolve issues independently.
- Proactive approach to anticipating and addressing challenges.
- **Team Collaboration**:
- Ability to work collaboratively with cross-functional teams.
- Willingness to provide support as needed during events.
- **Discretion**:
- Handling sensitive information with confidentiality and professionalism.
- **Experience**:
- Previous experience in a similar administrative role is a plus.
**Job Types**: Full-time, Permanent
**Salary**: £20,000.00-£22,000.00 per year
Schedule:
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Administrative and Database Coordinator: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
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