Fleet Operations Coordinator

7 days ago

Manchester, United Kingdom Dnata Catering UK Full time
About the Role

We are seeking a highly organized and detail-oriented Fleet Administrator to join our team at Dnata Catering UK. As a key member of our Fleet Department, you will be responsible for providing administrative support to ensure the smooth operation of our fleet.

Key Responsibilities
  • Central Fleet Administration: Manage all aspects of central fleet administration, including booking arrangements, maintenance management, and information processing.
  • Driver Certificate of Professional Competence: Administer the database, ensuring it is updated with training documentation and accurate at all times.
  • Duty of Care Administration: Manage the monthly administration of duty of care, ensuring compliance with legislative requirements.
  • Transport Activity Administration: Administer all company transport activity, including maintenance, accidents, fines, and fleet management of company vehicles.
  • Vehicle Servicing: Ensure all vehicles are serviced to meet legislative requirements.
  • Driver Certificate of Professional Competence Bookings: Manage bookings and uploads for driver certificates.
  • Jamma Key 2 Database Management: Maintain the Jamma Key 2 database, ensuring accuracy and up-to-date information.
  • Budget Management: Monitor costs and provide administration of budget management, escalating to the Fleet Manager as necessary.
  • SAP Administration: Use SAP to raise orders and process invoices for cars, accidents, and fuel receipting where necessary.
  • Master Insurance Database Management: Maintain the Master Insurance Database for all vehicles, including daily hire.
  • HMRC Paperwork: Complete HMRC paperwork for issuing to the Fleet Manager.
  • Customer Service: Provide continuous support to all units across the UK, responding promptly to queries across all business units.
  • AA Drive Tech Administration: Administer the AA drive Tech for employees, providing help as necessary.
  • External Stakeholder Communication: Communicate with external stakeholders, such as sourcing parts and ordering stationery.
  • Ad-Hoc Administrative Duties: Undertake ad-hoc administrative duties within the Fleet Department, contributing to the smooth running of the Fleet operation.
Requirements
  • Strong IT Skills: Experience with Microsoft Access, Excel, Office, Word, and Outlook.
  • Excellent Communication and Interpersonal Skills: Possess excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues, managers, and external customers on the telephone daily.
  • Telephone Experience: Demonstrate a high level of attention to detail and organization, be disciplined in your work, and have a can-do attitude.
  • Prioritization and Time Management: Prioritize and manage own workloads effectively, with the ability to work under pressure and adhere to strict deadlines.
  • Self-Motivation and Initiative: Be self-motivated with the ability to work on own initiative.

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