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Fleet Operations Coordinator

2 months ago

Manchester, United Kingdom dnata Catering UK Full time

About the Role:

The Fleet Administrator will play a crucial role in supporting the organization of dnata Catering UK's fleet department. This position will be responsible for providing exceptional administrative support to ensure compliance and efficiency in the fleet operations.

Key Responsibilities:

  • Manage and maintain accurate records of fleet administration, including booking arrangements, maintenance management, and information processing.
  • Administer the driver Certificate of Professional Competence, ensuring the database is updated with training documentation.
  • Update records to ensure accuracy and up-to-dateness at all times.
  • Manage the Duty of Care monthly administration.
  • Administer all company transport activity, including maintenance, accidents, fines, and fleet management of company vehicles.
  • Ensure all vehicles meet legislative requirements through regular servicing.
  • Manage driver Certificate of Professional Competence bookings and uploads.
  • Maintain the Jamma Key 2 database.
  • Monitor costs and provide administration of budget management, escalating to the Fleet Manager as necessary.
  • Use SAP to raise orders and process invoices for cars, accidents, and fuel receipting where necessary.
  • Responsible for the maintenance of the Master Insurance Database for all vehicles, including daily hire.
  • Complete HMRC paperwork for issuing to the Fleet Manager.
  • Provide continuous support for all units across the UK, promptly responding to queries across all business units.
  • Administer the AA drive Tech for employees, providing help as necessary.
  • Communicate with external stakeholders, such as sourcing parts and ordering stationery.
  • Consistently deliver excellent customer service.
  • Undertake ad-hoc administrative duties within the Fleet Department, contributing to the smooth running of the Fleet operation.

Requirements:

  • Strong IT skills, with experience of Microsoft Access, Excel, Office, Word, and Outlook.
  • Excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues, managers, and external customers on the telephone daily.
  • Telephone experience.
  • Demonstrate a high level of attention to detail and organization, be disciplined in your work, and have a can-do attitude.
  • Prioritize and manage own workloads effectively, with the ability to work under pressure and adhere to strict deadlines.
  • Be self-motivated, with the ability to work on own initiative.