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Fleet Coordinator

2 months ago

manchester, United Kingdom dnata Catering UK Full time

About the Role

At dnata Catering UK, we are seeking a highly organized and detail-oriented Fleet Coordinator to join our team. As a key member of our operations team, you will play a crucial role in ensuring the smooth operation of our fleet department.

Key Responsibilities

  • Provide administrative support to the Fleet Department, ensuring compliance with company policies and procedures.
  • Manage and maintain accurate records of fleet administration, including booking arrangements, maintenance management, and information processing.
  • Administer the driver Certificate of Professional Competence, ensuring the database is updated with training documentation.
  • Update records to ensure accuracy and up-to-date information at all times.
  • Manage the Duty of Care monthly administration.
  • Administer all company transport activity, including maintenance, accidents, fines, and fleet management of company vehicles.
  • Ensure all vehicles are serviced to meet legislative requirements.
  • Manage driver Certificate of Professional Competence bookings and uploads.
  • Maintain the Jamma Key 2 database.
  • Monitor costs and provide administration of budget management, escalating to the Fleet Manager as necessary.
  • Use SAP to raise orders and process invoices for cars, accidents, and fuel receipting where necessary.
  • Responsible for the maintenance of the Master Insurance Database for all vehicles, including daily hire.
  • Complete HMRC paperwork for issuing to the Fleet Manager.
  • Provide continuous support for all units across the UK, promptly responding to queries across all business units.
  • Administer the AA drive Tech for employees, providing help as necessary.
  • Communicate with external stakeholders, such as sourcing parts and ordering stationery.
  • Consistently deliver excellent customer service.
  • Undertake ad-hoc administrative duties within the Fleet Department, contributing to the smooth running of the Fleet operation.

Requirements

  • Possess excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues, managers, and external customers on the telephone daily.
  • Telephone experience.
  • Demonstrate a high level of attention to detail and organization, be disciplined in your work, and have a can-do attitude.
  • Prioritize and manage own workloads effectively, with the ability to work under pressure and adhere to strict deadlines.
  • Be self-motivated, with the ability to work on own initiative.

What's Special about the Role

This role is accountable for inputting and updating Fleet records in line with defined parameters. A transactional role focused on data inputting and accuracy of information, with direction and guidance easily accessible via the Fleet Manager. You will interact with the team, colleagues from other sites, and process areas, as well as contractors.