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Fleet Operations Coordinator

2 months ago

Manchester, United Kingdom dnata Catering UK Full time
About the Role

We are seeking a highly organized and detail-oriented Fleet Administrator to join our team at dnata Catering UK. As a key member of our fleet department, you will play a crucial role in ensuring the smooth operation of our transportation services.

Key Responsibilities
  • Manage and maintain accurate records of fleet administration, including booking arrangements, maintenance management, and information processing.
  • Administer the driver Certificate of Professional Competence, ensuring the database is updated with training documentation.
  • Update records to ensure accuracy and up-to-date information at all times.
  • Manage the Duty of Care monthly administration.
  • Administer all company transport activity, including maintenance, accidents, fines, and fleet management of company vehicles.
  • Ensure all vehicles meet legislative requirements.
  • Manage driver Certificate of Professional Competence bookings and uploads.
  • Maintain the Jamma Key 2 database.
  • Monitor costs and provide administration of budget management, escalating to Fleet Manager as necessary.
  • Use SAP to raise orders and process invoices for cars, accidents, and fuel receipting where necessary.
  • Responsible for the maintenance of the Master Insurance Database for all vehicles, including daily hire.
  • Complete HMRC paperwork for issuing to the Fleet Manager.
  • Provide continuous support for all units across the UK, promptly responding to queries across all business units.
  • Administer the AA drive Tech for employees, providing help as necessary.
  • Communicate with external stakeholders, such as sourcing parts and ordering stationery.
  • Consistently deliver excellent customer service.
  • Undertake ad-hoc administrative duties within the Fleet Department, contributing to the smooth running of the Fleet operation.
Requirements
  • Strong IT skills, with experience of Microsoft Access, Excel, Office, Word, and Outlook.
  • Excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues, managers, and external customers on the telephone daily.
  • Telephone experience.
  • Demonstrate a high level of attention to detail and organization, be disciplined in your work, and have a can-do attitude.
  • Prioritize and manage own workloads effectively, with the ability to work under pressure and adhere to strict deadlines.
  • Be self-motivated, with the ability to work on own initiative.