Operations Coordinator

1 week ago


Bristol, Bristol, United Kingdom We Are Workforce Ltd Full time

Job Summary:

We Are Workforce Ltd is seeking a highly organized and detail-oriented individual to fill the role of Workshop Administrator. As a key member of our team, you will be responsible for providing administrative support to our workshop operations.

Key Responsibilities:

  • Assist with the general administration of the workshop and vehicles, working closely with the Fleet Administrator and Workshop Coordinator.
  • Attend outstanding inspections and teams calls to ensure timely completion of tasks.
  • Scan and upload all paperwork to SharePoint, ensuring accurate and up-to-date records.
  • Update outstanding inspection and maintenance records, including Mot, Road tax, Tacho, Loler, F Gas, fridge expiry dates, and Tank Calibrations.
  • Book and manage Mot tests, ensuring a smooth and efficient process.
  • Liaise with the Coordinator for ordering parts and stock checks, ensuring accurate coding and raising purchase orders.
  • Liaise with the transport department to ensure asset requirements are met and maintained.
  • Ensure all legal obligations are met and maintained, including Health & Safety and environmental regulations.
  • Manage hire vehicles with R+M, ensuring timely servicing and Motting, and chasing external work for completion and collection.
  • Ensure contractors sign in and permits are raised, and all waste is properly documented.

Requirements:

  • Excellent attention to detail and first-rate organization skills, including the ability to plan and prioritize a busy and changing workload.
  • Practical ability to understand information and good IT/PC literacy, especially in relation to MS Office, Excel, and Outlook.

About Us:

We Are Workforce Ltd is a dynamic and growing company, committed to providing exceptional service to our clients. We are seeking a talented and motivated individual to join our team and contribute to our success.



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