Pa/receptionist/office Secretary

3 weeks ago


Birmingham Business Park, United Kingdom Travel Trade Recruitment Full time

Fancy a new Challenge? My client is a leading specialist tour operator who are seeking a part time Personal Assistant. A Personal Assistant for the MD will be someone who can go that extra mile Do you have great organisation skills, work well under pressure,flexible and committed with a professional but bubbly personality? Sound like you?? Read on..

PERSONAL REQUIREMENTS

You will have experience as a Personal Assistant to senior management with excellent secretarial and organisational skills. You will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative.Diplomatic and discreet in approach, you will be able to manage a complex and demanding workload, be able to work to deadlines and have the ability to assimilate large quantities of written and verbal communication quickly.

MAIN DUTIES
- Oversee the Managing Directors Diary and update MD a week in advance and inform of any requests for meetings daily.
- Prepare all travel documents, event invitations to pass to MD as per calendar to include holidays after discussing requirements with MD
- Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate on behalf of MD and maintaining good communications.
- Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
- Collate all Manager Reports and present to MD, Operations Director and Operations Manager
- Organise key meetings and ensure that they are conducted and complete minutes if official meeting day. Ensure that minutes and action points are circulated to relevant parties including MD
- Ensure that all work requests from other areas of the business are authorized by MD
- Effective management of the electronic diary for meeting room requests, assessing priority of appointments and reallocation as necessary.
- Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations.
- Providing high quality and professional office hospitality to visitors and ensure that fridges, coffee machines are fully stocked, and meeting areas is neat and tidy
- Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications.
- Ensure that housekeeping for the building is kept in good order ensure that Operations are made aware of any maintenance issues and that contractors complete the work in a timely manner.

EXPERIENCE REQUIRED

THE PACKAGE

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